Cancer Clinical Trial Budgets Finance Manager (Hybrid)

About the Stanford Cancer Institute

The Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country. As an NCI-designated Comprehensive Cancer Center, the SCI maintains the highest level of scientific rigor, institutional support and coordination for the complete range of cancer-related research, including basic, translational, clinical and population-based science. The SCI brings together faculty with cancer-relevant expertise from four Schools and over 30 departments throughout the University.

About the Clinical Trials Office

The SCI Clinical Trials Office (CTO) is an integral component of the Stanford Cancer Institute, performing vital work that enables the cancer center to translate research from the laboratory into the clinical setting. Given SCI's mission, breadth, and depth, it employs over 400 staff members (inclusive of the CTO) in a fast-paced environment with tremendous opportunities for Clinical Research teams.

Role Overview

The Research Administrator 4 will lead and manage a budget finance team responsible for clinical trial budget preparation, negotiation and proposal submission for a large volume of diverse and complex sponsored clinical research, involving multiple sub-sites, sub-awards, principal investigators, and/or cross-department initiatives. This position reports to the Clinical Trials Office (CTO) Director, Business Services & Finance.

The Research Administrator serves as the Institutional representative for sponsored cancer clinical trials and is the primary point of contact for sponsor and University clinical research grant and contract administrators. Working in collaboration with faculty, business managers and other departments, hospital and University staff, the Research Administrator directs and manages the clinical trial proposal and award process to ensure timely, compliant and accurate contracts.

This includes protocol review and interpretation, interpretation and application of pertinent government regulations and guidelines, budget development, negotiation, and providing strategic advice to the PI to ensure that contract budgets and payment schedules/terms meet sponsor, University, hospital and School pre- and post-award guidelines/regulations. The Research Administrator accepts the budget on behalf of the Cancer Center, provides expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continues as the institutional representative throughout the life of the award. Team collaboration, learning, and providing mentorship are key expectations of this role.

Core Responsibilities

• Supervise other staff, delegate tasks and projects and monitor work. Conduct performance appraisals; provide coaching, mentoring and take disciplinary actions when required.
• Actively identify and collaborate to develop training tools and programs for staff. Manage and contribute to continuous process improvement and staff development.
• Resolve extremely complex issues escalated from team members and determine if further review is necessary by senior management or key university constituencies.
• Assist team in preparation of complex proposals within parameters of sponsored and non-sponsored research guidelines.
• Oversee and review compliance with proposal guidelines, communicate proposal preparation and submittal process and closeout.
• Serve as subject matter expert on pre and/or post-award research administration. Interpret complex regulations, rules, policies and procedures.
• Manage a portfolio of complex grants and contracts, provide short-term backup coverage.

Minimum Education and Experience

Bachelor's degree and seven years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.
• Demonstrated ability to develop and manage staff.

Certificates and Licenses

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Physical Requirements

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push, and pull objects weighing 11-20 pounds.