Clinical Trial Financial Manager

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research, and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. The hospital is ranked in all 10 specialties by U.S. News & World Report.

About the Role

The Clinical Trial Financial Manager in the Office of Clinical and Community Trials (OCCT) is responsible for comprehensive tracking, billing, and recovery of clinical research earnings. This role serves as the study team’s single point of contact for issues related to clinical trial financial management, ensuring researchers receive high-quality, efficient, responsive, and responsible research administration services.

Responsibilities

• Provide administrative support in an intensive customer service environment for the OCCT’s clinical research finance service line.
• Serve as a primary account administrator for account owners; create accounts and work within Study Tracker and Workday.
• Allocate, authorize, monitor, and control expenses; facilitate check and wire-transfer deposits and earnings invoicing for externally funded clinical trials.
• Maintain accurate earnings, payment, accounts receivable, and payable data in Study Tracker and Workday.
• Ensure timely reconciliation and close-out of clinical trial accounts; maintain, oversee, reconcile, and correct errors in accounts.
• Process a high volume of clinical research, ancillary service, and administrative bills for payment.
• Communicate regularly with study staff on accrual tracking; maintain the central OCCT tracking system and complete data entry in applicable research systems.
• Work with other administrators on the procurement process, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Partner with clinical trial/contract managers to craft and analyze payment language and other financial terms in contracts.
• Communicate routinely with funding agencies, subcontractors, and others; propose solutions to discovered problems and fix them according to policy and procedure.
• Compare actual spending to original budgets and identify variances, with particular attention to clinical care expenses and staff/faculty salary.
• Develop a working knowledge of Research Institute and Hospital policies and procedures, as well as those of various funding agencies.
• Create and maintain Excel spreadsheets to track clinical trial finances.
• Work closely with Division Administrators to effectively manage faculty accounts and ensure proper spending.
• Perform other job functions as assigned.

Requirements

• Bachelor’s Degree.
• Minimum of three years of work experience involving clinical trials, grant/research administration in a hospital, university, or other research setting (preferred).
• Minimum of five years of fiscal administration experience (strongly preferred).
• Experience with clinical trial budgets, financial management, agreements, and/or regulatory management (strongly preferred).
• Strong mathematical aptitude, analytical, and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work independently and as a team member with minimal direction.
• Solution-oriented with a proven record of managing large-scale research projects with diverse complexity.
• Ability to reason with information to solve new, unfamiliar problems independently.
• Exceptional ability to distill complex compliance issues for a lay audience.
• Exceptional attention to detail and ability to maintain confidential information.
• Ability to handle a high volume of work with changing priorities and constant interruptions while establishing priorities and deadlines.
• Proficiency in Microsoft Office applications and financial computing; experience with integrated software systems.

Pay

The pay range for this position is $76,960.00–$125,840.00. Compensation is competitive and fair, aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. In addition to base salary, Lurie Children’s offers a comprehensive rewards package, including differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefits

For full-time and part-time employees working 20 or more hours per week, Lurie Children’s offers a generous benefits package, including:

• Medical, dental, and vision insurance.
• Employer-paid group term life and disability insurance.
• Employer contribution toward Health Savings Account.
• Flexible Spending Accounts.
• Paid Time Off (PTO), paid holidays, and paid parental leave.
• 403(b) retirement plan with a 5% employer match.
• Various voluntary benefits, including:
  • Supplemental life, AD&D, and disability insurance.
  • Critical illness, accident, and hospital indemnity coverage.
• Tuition assistance and student loan servicing and support.
• Adoption benefits.
• Backup childcare and eldercare.
• Employee Assistance Program and specialized behavioral health services for employees and family members.
• Discounts on services at Lurie Children’s facilities and a discount purchasing program.