CAMPUS SPECIALIST-STUDENT RECRUITMENT & RETENTION (2026-27 SCHOOL YEAR)

About the role

The Campus Student Recruitment and Retention Specialist (CSRRS) is responsible for all student marketing and recruitment programs, including application, registration, and enrollment of new students, re-enrollment and retention of current students, and all related events and activities.

Responsibilities

• Understand and support the mission, vision, and values of Harmony Public Schools
• Comply with and support school and division regulations and policies
• Handle a variety of routine technical and administrative assignments
• Operate standard office equipment, including word-processing, data processing equipment, copiers, and laminators
• Review newly enrolled students' documents and add related students to suspect lists for programs such as SPED, Section 504, dyslexia, ESL, and GT
• Keep track of newly enrolled students until they are properly oriented and ensure all exit procedures are followed for withdrawing students
• Register and maintain data for new and current students, including withdrawal reasons and necessary documentation
• Respond to TRex requests and initiate TRex requests for newly enrolled students
• Collaborate with ESL, Special Ed, and GT departments to request and send student records
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books
• Coordinate printing and distribution of report cards and assist counselors with enrollment, withdrawals, and transfer of students
• Process and transmit requests for student information, including student transcripts for colleges and universities
• Assist campus administration and counselors with preparation of reports and student data information
• Take necessary precautions to protect students, equipment, materials, and facilities
• Perform related tasks as assigned by building administrator(s)
• Check and review data for accuracy, completeness, and conformance to established standards and procedures
• Model non-discriminatory practices in all activities
• Communicate with school and district leaders for enrollment projections, recruitment, and retention efforts
• Process applications on a daily basis and utilize campus social media for recruitment and retention
• Participate in recruitment events and activities, attend community events, and organize open houses, school tours, and parent nights
• Manage local marketing efforts, maintain constant communication with families, and manage engagement efforts with prospective parents and students
• Utilize a tracking system to organize re-enrollment of students and organize school-wide incentives to increase re-enrollment
• Contact current and new families to verify enrollment and follow up with leads from paid digital ads

Qualifications

• High School Diploma or GED
• Minimum 2 years of experience in school operations (preferred)

Skills

• Ability to communicate effectively in both written and oral forms with all levels of management
• Ability to establish and maintain effective working relationships both internal and external to the district
• Ability to use computer software, database, spreadsheet, and word processing software
• Ability to analyze data and generate reports
• Ability to use effective interview techniques, public speaking skills, and problem-solving skills

Work Environment and Physical Requirements

Light work, occasional light lifting, and moderate travel required. Position is in an office setting and may involve prolonged work at a desk in one location. Nights and weekend activities will be occasionally required.