Campus Executive Assistant - YES Prep East End Secondary (Immediate)

About the role

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some Quick Stats About Us:

• 21,650 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

Responsibilities

• Providing executive level support to the Principal and Administration Team
• Composing correspondence, meeting minutes, inter-office memos, parent communication
• Receiving and screening executive-level telephone calls dealing with confidential information
• Managing internal communications with the Principal and staff as needed
• Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements
• Maintaining school-wide calendar
• Managing calendars using Outlook
• Arranging domestic travel and itineraries
• Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports
• Serving as the primary user for recruitment software
• Coordinate on-campus interview schedules for potential candidates
• Creating and maintaining confidential staff files
• Overseeing and coordinating special projects
• Organizing and procuring items for special events
• Serving as the primary point of contact for potential candidates slated to interview at their campus
• Creating a welcoming experience for candidates who interview on their campus by coordinating and organizing the Finalist Day and all communication
• Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level
• Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events
• Supporting in new hire engagement through the development of a campus newsletter
• Providing translation for students and/or families as needed
• Additional duties as assigned