C-Suite Executive Assistant

About the role

As the C-Suite Executive Assistant, you will be responsible for administrative functions such as maintaining calendars, screening visitors, handling correspondence, arranging business travel, and any special projects.

Responsibilities

• Provide high-level administrative support to three members of our C-Suite.
• Manage complex calendars, schedule meetings, and coordinate logistics with internal and external stakeholders.
• Prepare correspondence, reports, memos, and other key documents with accuracy and professionalism.
• Coordinate domestic and international travel arrangements, including accommodations, itineraries, and expense tracking.
• Assist with meeting preparation, follow-ups, and conference room arrangements.
• Handle day-to-day office needs such as record maintenance, catering coordination, and light bookkeeping.
• Partner with a team to organize daily executive lunches and support special projects or events.
• Use sound judgment, discretion, and confidentiality in handling sensitive company information.
• Perform additional administrative duties and special assignments as needed.

Qualifications

• High school diploma required; Bachelor's degree in Business Administration or a related field preferred.
• 5–10 years of experience supporting senior executives, ideally at the C-suite level.
• Proven experience managing complex calendars, executive travel, and high-volume priorities.
• Exceptional communication skills—both written and verbal.
• Strong organizational skills and meticulous attention to detail.
• Excellent time management skills with the ability to meet tight deadlines.
• Proficiency in Microsoft Office, Google Suite, and similar productivity tools.
• Knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to type at least 50 words per minute.
• Professional, poised, and able to work effectively with individuals at all organizational levels.
• A proactive problem-solver who anticipates needs and finds efficient solutions.

Schedule

• Office environment.
• Variable hours including nights and weekends upon business needs.
• Must be able to sit at a desk for extended periods of time.
• Limited travel required.

Benefits

• Basic medical insurance that is 100% company-paid for employees and their children.
• Employee basic life and AD&D insurance.
• 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals.
• Short and long-term disability.
• Tuition reimbursement.
• Flexible work schedule including Monday through Thursday on-site with optional WFH on Fridays.
• Up to 20 workdays fully remote each year.
• Time Off for vacation and sick leave.
• Opportunity to volunteer for up to 16 hours a year on community service projects through Jazwares Cares.