Buyer - Supply Chain Services

About the role

The Supply Chain Services Buyer coordinates and expedites the flow of materials, parts, and assemblies for designated departments throughout the hospital supply chain according to production delivery schedules and department priorities.

This role reviews and communicates product-related information to assist with concerns and problem-solving, including product substitutions, order expediting, and delivery tracking. The Buyer creates and manages purchase orders, tracks inventory, and gauges material needs based on product knowledge, manufacturing processes, and vendor delivery timelines.

Additional responsibilities include preparing for vendor negotiations, maintaining records (vendor information, packing slips, in-process reports, recalls, usage), transporting materials between departments, verifying delivered items, coordinating product returns or recalls, and reconciling invoices with finance. The Buyer also ensures approval for Capital Equipment Requests (CERF) with proper pricing validations and serves as a resource for Supply Chain Services.

Responsibilities

• Create, place, track, and review purchase orders daily based on department priorities and product availability.
• Expedite orders and deliveries, including product substitutions as needed.
• Apply knowledge of products, manufacturing, and vendor processes to determine material requirements.
• Collaborate with management on vendor negotiations for products and pricing.
• Maintain manual and computerized records (vendor information, packing slips, in-process reports, item status, recalls, usage).
• Transport materials between departments and verify package integrity and specifications upon delivery.
• Coordinate product returns and recalls.
• Work with finance to reconcile invoices and resolve purchase order discrepancies.
• Ensure Capital Equipment Requests (CERF) are approved with proper pricing validations.
• Serve as a resource for Supply Chain Services and manage additional assigned tasks.

Requirements

• Bachelor’s degree from an accredited college or university plus 3 years of supply chain or business office experience; or
• Associate degree or equivalent from an accredited college or university plus 5 years of supply chain or business office experience; or
• High school diploma or equivalent plus 7 years of supply chain or business office experience.

Skills

• Advanced user experience with Workday.
• Development capabilities for business performance metrics.
• Analytic skills with familiarity in healthcare applications (e.g., GHX, ECRI, Vizient tools like Catalog, VSA, DataLynx, Aptitude, Symplr Spend).
• Proficiency in Microsoft Office Suite and ability to learn new systems quickly.
• Strong organizational, multitasking, and teamwork skills with high integrity and leadership abilities.
• Self-starter capable of working independently under pressure and adapting to changing priorities.
• Meticulous attention to detail and understanding of accounting procedures.
• Strong contract negotiation strategies and techniques.
• Intermediate knowledge of policy and procedure implementation.

Lean Six Sigma and 6S Standards Training and Certifications preferred.

Schedule

Primarily Monday–Friday, 7:00 AM–3:30 PM. Coverage required on holidays as needed.

Pay

Pay range: $33.50 to $44.82 per hour, based on years of applicable experience.

• Evening Shift Differential: $2.56 per hour.
• Night Shift Differential: $3.83 per hour.