Buyer - Supply Chain Management

Responsibilities

• Reviews and validates requisitions received through GHX, email, and other approved channels by verifying product information, availability, pricing, contract status, inventory status, and departmental requirements.
• Creates and manages regular, capital equipment, minor equipment, service, and standing purchase orders using applicable GPO contracts, pricing agreements, quotes, service agreements, and other approved purchasing resources.
• Maintains the GHX dashboard and coordinates the resolution of scripted order failures, purchase order discrepancies, substitutions, discontinued items, and other order exceptions to ensure accurate and timely order submission.
• Proactively follows up on open orders and backorders and conducts research to identify appropriate alternate products when items are unavailable.
• Works directly with suppliers and distributors to resolve product substitutions and discontinuations; documents necessary changes within item records and communicates impacts to affected departments.
• Obtains departmental and clinical approval for product substitutions or changes when required and coordinates implementation activities to support a smooth transition.
• Collaborates with Value Analysis, clinical stakeholders, suppliers, distributors, and Inventory Control on product conversions, product standardization, vendor in-services, and implementation activities.
• Communicates product changes to distributors to establish, modify, or discontinue inventory stocking as appropriate.
• Supports GPO contract compliance by utilizing contracted products as the basis for product recommendations and identifying opportunities for cost reduction, product standardization, and improved contract utilization.
• Verifies GPO contract pricing and resolves pricing, purchase order, invoice, and system three-way match discrepancies with suppliers, distributors, and Accounting to support accurate invoicing and timely payment.
• Manages assigned departments and exception reports, including investigation, communication, documentation, and necessary adjustments to resolve purchasing and invoice discrepancies.
• Maintains complete paper and electronic purchasing files for capital and minor equipment purchases and provides required documentation and final copies to Accounting and requesting departments.
• Facilitates communication and resolution between departments and suppliers regarding product concerns, requisition discrepancies, product availability, returns, credits, replacements, and other purchasing issues.
• Maintains purchasing card receipts and completes monthly reconciliations.

Requirements

• Bachelor’s degree in a business-related field OR five years of experience in supply chain management, preferably as a buyer or purchasing agent in a healthcare environment.