Buyer | Materials Management | Full Time (ON SITE)

Responsibilities

• Enter special order requests to create POs and send to vendors for processing.
• Issue POs to purchase supplies and minor equipment for all Gritman Medical Center departments and affiliates using various methods: Fax, EDI, Phone, Scan/Email.
• Match confirmations to POs daily for accuracy and make changes as necessary in the MMIS to avoid invoice discrepancies.
• Follow up on unconfirmed POs daily.
• Manage inventory in the main Storeroom using LEAN concepts to avoid stock outs and overstock. Assist with the inventory management in other supply PAR locations when needed.
• Maintain day-to-day Materials department operations and use critical thinking skills to resolve problems.
• Aid in training and/or evaluating personnel as assigned by the Director of Materials Management.
• Review contract announcements from the Gritman GPO and look for product changes to improve contract compliance and bring cost savings.
• Monitor HPG data base for other contract options that may present cost savings or process improvements in Supply Chain.
• Document cost savings on the Materials cost savings report.
• Perform MMIS system maintenance concerning: Item Master (price, location, vendor, stocking levels, chargeable items, etc...).
• Submit documents to obtain charge codes for chargeable supplies.
• Check PO backorders/open orders and utilize critical thinking skills to source subs and alternates when necessary.
• Check invoice discrepancies in the MMIS and fix in a timely manner to avoid late payments.
• Aid in daily PAR order picking.
• May assist with delivery of goods.
• Attend the monthly VAT meeting and bring forward any contract changes, backorders, or other supply issues or concerns.
• Create MMIS item numbers for new approved supply items.
• Aid others with sourcing new products and minor equipment.
• Aid Materials staff with preparing outdated/expired product for disposal.
• Aid with the annual inventory.
• Act as a mentor and coach to other Materials staff.
• Present a customer centered presence at all times.
• Answer phones, schedule patients on the transportation calendar, and use critical thinking skills to problem solve.
• Attend meetings, webinars, and conference calls as assigned.
• Attend training, education, and Supply Chain conferences to broaden knowledge, learn new trends, and gain resources from networking.
• Perform other related duties as assigned by the Director of Materials Management.

Qualifications

High school diploma or equivalent required. Bachelor's degree preferred. Previous experience in materials management, procurement, or similar field is highly desirable. Proficiency in Microsoft Office Suite, particularly Excel and Outlook. Strong organizational and communication skills are essential. Ability to work independently and manage multiple tasks simultaneously. Experience with LEAN principles and inventory management systems is beneficial. Knowledge of healthcare supply chain processes and regulations is advantageous.