Buyer I/II

About the role

Join our team and play a key role in keeping City operations running efficiently through strategic purchasing, contract support, and competitive procurement. This position offers the opportunity to work on meaningful projects involving bid development, budget monitoring, and collaboration across departments while ensuring compliance with purchasing policies and best practices.

Responsibilities

• Buyer I: Assists in preparation of bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.
• Buyer I: Confers with departmental representatives to determine purchasing needs, including quantity and quality standards, delivery requirements and specifications; interprets and applies City purchasing policies and procedures.
• Buyer I: Receives, reviews, analyzes and processes departmental purchase requisitions for accuracy and validity. Processes purchase orders and change orders. Provides assistance and support to Purchasing Manager as requested; Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.
• Buyer I: Researches, compiles, and prepares data for special projects and various reports for the Purchasing Manager. Purchases fixed assets and maintains fixed asset numbering systems. Assists Contract Administrator with contracts as necessary.
• Buyer I: Responsible for all City auctions. Interacts with Departments to arrange for disposition of City assets and maintains fixed asset numbering systems.
• Buyer II: All Buyer I duties as described. Proactively engage with vendors, establish healthy vendor relationships and maintain up to date vendor information. Main point of contact for vendor relations.
• Buyer II: Oversees the City Procurement Card (P-Card) program. Responsible for ensuring operations and tasks continue processing in the absence of the Purchasing Coordinator and/or Contract Administrator. Includes various periods of cross-training with the Contract Administrator & Purchasing Coordinator to have knowledge and understanding of higher-level tasks and procedures.
• Buyer II: Performs all other duties as assigned.

Requirements

• Buyer I: High School Diploma or equivalent (GED) plus specialized technical courses. Two years related experience.
• Buyer I: Certified Public Purchasing Buyer preferred.
• Buyer II: Associate’s Degree from an accredited college or institution in Finance, Accounting or a related field. Two years direct purchasing/procurement related experience. Or an equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.
• Buyer II: Purchasing/Procurement Certified: CPPB, CPPO, CPP or equivalent preferred.
• Buyer II: Local Government Procurement Experience preferred.

Qualifications

• Buyer I: Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.
• Buyer II: All Buyer I qualifications. Proactively engage with vendors, establish healthy vendor relationships and maintain up to date vendor information. Main point of contact for vendor relations. Oversee the City Procurement Card (P-Card) program. Responsible for ensuring operations and tasks continue processing in the absence of the Purchasing Coordinator and/or Contract Administrator. Includes various periods of cross-training with the Contract Administrator & Purchasing Coordinator to have knowledge and understanding of higher-level tasks and procedures.

Skills and Abilities

• Buyer I: Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.
• Buyer II: All Buyer I skills and abilities. Proactively engage with vendors, establish healthy vendor relationships and maintain up to date vendor information. Main point of contact for vendor relations. Oversee the City Procurement Card (P-Card) program. Responsible for ensuring operations and tasks continue processing in the absence of the Purchasing Coordinator and/or Contract Administrator. Includes various periods of cross-training with the Contract Administrator & Purchasing Coordinator to have knowledge and understanding of higher-level tasks and procedures.

Benefits

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Our goal is to help you live and work well – 365 days a year. Medical: United Healthcare. Effective the first day of the month following 30 days of employment. Annual Deductible (Network): $750 Indiv/$2,250 Family. In-Network Benefit: 80%/20% after plan deductible $50 co-pay (general visit). RX - $10 Generic/$40 Formulary/$75 Non-Formulary. Flexible Spending Accounts: Healthcare and Dependent Care expenses. FREE virtual visits. Dental: Cigna Dental PPO & DHMO. Effective the first day of the month following 30 days of employment. Preventative & diagnostic covered at 100%. Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO. Vision: Superior Vision. Effective the first day of the month following 30 days of employment. In-Network exam co-pay $10 & $25 materials co-pay. Frames: $140 Allowance - Contact Lenses: $160 Allowance. Holistic Health & Wellness: Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan. FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance. Gym partnership with Lee College Wellness Center & swimming pool for $58/year. Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more! Sick Leave Pool providing participants additional paid sick time if accruals are exhausted. SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices. Retirement: Texas Municipal Retirement System: 7% employee contribution with a 14% employer match. 5 year vesting. Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60. FREE Life Insurance coverage up to 1X your base annual salary. MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation. Disability Insurance: Equitable. Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability. Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability. Training and Tuition Assistance: The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values. Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance. Generous Paid Sick, Vacation, & Holiday Leave: 10 holidays per year and one personal employee day per year. 15 days sick leave per year. Starting at 10 days of vacation per year; up to 25 days per year. Sick and Vacation hours roll over annually up to the maximum limit. 15 days Paid Parental Leave. To explore all of the benefits we offer, please visit: baytownlife.com