Buyer

Responsibilities

• Review and update the Open Purchase Order (PO) report on a weekly basis, ensuring all records are accurate and current to maintain smooth procurement operations.
• Collaborate with the Purchasing Manager to improve and optimize Electronic Data Interchange (EDI), online requisitioning, electronic faxing, and file item additions for streamlined purchasing processes.
• Promptly address discrepancies in EDI and fax confirmations to prevent service disruptions or product delivery.
• Identify and report any performance issues with suppliers or customers in compliance with hospital policies and procedures, ensuring quality and reliability in the supply chain.
• Process and manage all assigned special purchase requests in a timely and accurate manner, ensuring proper documentation and approval for non-standard items.
• Work with various departments to ensure maximum compliance with group purchasing organization agreements and the effective use of financial/Materials Management systems to track purchases.
• Address and resolve any invoice and price discrepancies, ensuring that all backorder reports are up to date and communicated to the relevant stakeholders.
• Process online requisitions for assigned vendors within 24 hours, ensuring that all requests are reviewed, approved, and executed promptly to prevent delays in hospital operations.
• Ensure that the pricing and formularies listed on invoices align with committed contracts, validating that negotiated terms are followed and discrepancies are promptly addressed.
• Collaborate with vendors and distributors to resolve issues related to product discrepancies, invoicing errors, and other concerns, ensuring effective solutions are implemented and communicated.

Qualifications

• A high school diploma or GED equivalent.
• A minimum of one (1) year purchasing or order entry experience, or two (2) years healthcare supply chain experience.
• Previous budgeting and group purchasing experience preferred.
• Proficiency in Microsoft Office – Word and Excel.