Business Systems Coordinator

Primary Responsibilities

• Cook up and assist with project tasks, timelines, and documentation across Business Systems initiatives.
• Maintain project trackers such as Monday.com, Smartsheet, and other shared tools.
• Organize project notes, folders, templates, and related materials.
• Aid in leadership updates, reporting, and presentations.

Meeting & Communication Management

• Schedule and coordinate meetings, calls, and training sessions.
• Prepare agendas and distribute supporting materials.
• Capture meeting notes, action items, and recap communications.
• Track follow-ups and help ensure deadlines are met.

Operational & Team Support

• Triage shared inbox items and route requests appropriately.
• Maintain standard operating procedures and shared documentation.
• Support reporting, dashboards, and KPI tracking.
• Aid in ad hoc departmental projects and team needs.

Qualifications

• Two to four years of experience in project coordination, administrative support, operations, or a related role.
• Strong organizational, time management, and follow-through skills.
• Excellent written and verbal communication skills.
• Experience with Microsoft Office tools & Monday.com.
• Highly organized with strong attention to detail.
• Able to manage multiple priorities in a fast-paced environment.
• Comfortable working independently in a remote environment while managing deadlines, following through on action items, and supporting team execution.

Preferred Qualifications

• Prior experience in a dental practice.
• Experience with Dentrix, Dentrix Ascend, Open Dental, Eaglesoft.

Benefits

We are pleased to offer a competitive compensation package that includes medical/dental/vision/life insurance, long and short-term disability, PTO, paid holidays, traditional and Roth 401(k) options, and more.