Business Support Associate (USI1)

Responsibilities

• Presents a professional and welcoming image of the company.
• Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Maintains inventory of office supplies; orders new supplies as needed.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
• Provides clerical and administrative support to management.
• Oversees and maintains reception area in a neat and orderly condition.
• Sends internal sales quotes as needed.
• Supports the organization and distribution of Customer Service mailbox.
• Aids senior leaders with Expense reports through Concur.
• Plans and coordinates company events, such as lunches, employee celebrations, and leadership events.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent (GED).
• Excellent communication and people skills.
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Preferred Requirements

• 2+ years of administrative or clerical experience.
• Bilingual: English/Spanish.
• Prior entry level aviation experience (plus).