Business Specialist II #00000446-23200 Full-Time, Perm in Albuquerque, NM

About the role

The Second Judicial District Court is recruiting for a full-time, permanent Business Specialist II for the Fiscal Services Division in Albuquerque, NM.

Responsibilities

• Organize and assist with administrative, fiscal, and/or human resource operations of a court under general supervision.
• Plan, organize, and coordinate projects, activities, and office functions; may be assigned fiscal or human resources responsibilities.
• Draft, create, proofread, edit, and distribute documents, reports, PowerPoint presentations, correspondence, agendas, and meeting minutes.
• Answer telephones, provide customer service, and greet visitors.
• Utilize the case management system to perform basic case research functions.
• Procure office supplies, fixed assets, and inventory.
• Serve as a liaison with judges, court staff, law enforcement agencies, state agencies, and the public.
• Coordinate equipment repairs and arrange for equipment disposal.
• Communicate changes in processes, rules, and systems to employees.
• Review applications, evaluate applicant qualifications, schedule interviews, check references, and complete background checks.
• Use electronic databases to manage and track information and data.
• Compile, analyze, and prepare statistical reports.
• Ensure compliance with judicial branch, financial, and/or human resources policies and procedures.
• Present or develop training programs; prepare employment letters, employee files, and human resources forms.
• Prepare and submit administrative, financial, business, or human resources documents and reports.
• Track capital inventory for a division or court and maintain current records of fixed assets.
• Provide assistance with administrative, budget, human resources, operational, or legislative projects.
• Assist external auditors and prepare documentation for financial audits.
• Participate in creating and implementing specialized human resources projects, including EEO, employee relations, training, performance appraisals, investigations, and compensation analysis.
• Provide and develop customized reports to identify trends, correlations, and audit data.
• Coordinate recruitment efforts and job postings; make recommendations regarding applicant qualifications.
• Maintain filing systems and archives for personnel actions, records, and other documents.
• Manage or administer employee information, pay data, position changes, reclassifications, new or changed positions, and various human resources transactions using the automated HR system.
• Administer and audit payroll processes, pay vouchers, direct deposit, and related reports to ensure accuracy.
• Track and prepare travel and other reimbursements.
• Assist with appropriation requests, operating budgets, supplemental budget requests, and budget adjustment requests.
• Assist with the procurement process, including RFPs and contract management.
• Perform accounting or fiscal functions and assist with preparation of the court’s annual operating budget.
• Interact calmly and professionally with irate individuals.
• Provide customer service information by providing general procedural information without giving legal advice.
• Prepare, process, and post vouchers, operating transfers, encumbrances, warrants, and warrant cancellations.
• Review, interpret, and/or provide guidance on governmental employment regulations including FMLA, FLSA, Workers’ Compensation, and ADA.
• Log and reconcile bank statements to daily receipts and monthly reports; assist with bookkeeping functions.
• Prepare unclaimed property reports and operating transfers for unclaimed property.
• Conduct and/or process new employee orientations, terminations, payroll, and employee benefits.
• Provide guidance and assistance regarding progressive disciplinary matters.
• May be assigned supervisory duties under the mentorship of a supervisor or manager.
• Act as IT site coordinator and maintain website.
• Troubleshoot IT and equipment problems and provide technical assistance.

Qualifications

• Education: Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a directly related field.
• Education Substitution: Four (4) years of directly related or relevant experience may substitute on a year-for-year basis.
• Experience: Two (2) years of experience in office administration, public administration, banking, human resources, accounting, or a directly related field.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to two (2) years of experience (30 semester hours = 1 year of experience).

Skills

The successful applicant should demonstrate knowledge of:

• Office management and administration
• Basic accounting, auditing, and reconciliation practices and procedures
• Human resources practices, principles, and techniques
• Auditing procedures and practices
• Purchasing and procurement processes
• Governmental processes
• Cash management
• Contract management
• General budgeting and fiscal management
• Business and management principles
• Strategic planning
• Coordination of people and resources

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

Pay

Target pay range: $24.983–$31.229 per hour or $51,964.64–$64,956.32 annually.

Benefits

• Medical, dental, vision, and prescription drug coverage
• Short- and long-term disability insurance; employee assistance program (EAP)
• State-paid life insurance; supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid vacation, sick, and personal leave (up to eight weeks)
• Eleven paid holidays
• Up to twelve weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, and lab work at Stay Well Health Center in Santa Fe, NM
• Bilingual compensation (varies by job classification or need)
• Training and career development opportunities
• Higher education opportunities and educational leave
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime, holiday, or shift differential pay (varies by job classification or need)
• May receive physical fitness leave (varies by job classification or need)