Business Service Center Specialist II, College of AI, Cyber and Computing

Job Details

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Core Responsibilities

• Responsible for the administration and monitoring of complex financial and business transaction processes in support of the Business Service Center.
• Receives, reviews, analyzes, and processes complex business, financial, and payroll/personnel-related transactions into a variety of University software systems.
• Transactions encompass a variety of tasks, including accounting (posting and reconciling), budget development and monitoring, purchasing, travel, records management, and project scheduling.
• Prepares, analyzes, and creates statistical, financial, and related ad hoc reports.
• Reviews budgets for accuracy and compliance with procedures and regulations.
• Compiles and analyzes financial information to post entries to accounts in an automated finance system.
• Alices expenditures, encumbrances, receipts, and receivables based on reports and schedules.
• Reviews and processes requisitions, and confers with the department for clarifications, specifications, and preferred supplies.
• Engages with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Collaborates closely with Human Resource Services regarding employee relations and compensation matters.
• Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures.
• Maintains a high degree of confidentiality and ensures the safety of all confidential and sensitive information privy to this position.
• Acts as a liaison between departments and internal or external customers, interacting with clients by telephone, electronically, or face-to-face to identify and support their transactional needs and requirements.
• Engages customers through reporting and personal responses, researches and evaluates all relevant information to handle inquiries and complaints, and promptly responds and resolves customer inquiries and/or complaints.
• Manages client expectations and provides consistent client updates.
• Maintains records of client interactions, transactions, and actions taken.
• Collaborates and coordinates with internal departments as needed to resolve client issues.
• Performs other duties as assigned.

Required Qualifications

• A High School Diploma, Vocational Training or Apprenticeship in a related field.
• Five (5) years of related work experience.

Knowledge, Skills, and Abilities

• Verbal and Written Communication
• Collaboration
• Attention to Detail
• Ability to Multitask
• Deadline Driven Calendar Management
• Customer Service
• Microsoft Office Suite

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the department's needs.
• Physical Demands: Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

Physical Demands

• Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

Working Environment

• This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

• As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.