Business Service Assistant (Specialist)

About the role

Under the immediate supervision of the Business Services Officer Supervisor I and II, the Business Service Assistant (BSA) independently performs technical and analytical work for a wide variety of business service functions necessary to support an office of over 400 attorneys, paralegals, secretaries and other administrative and professional staff.

Job Code: JC-532991 • Position #: 420-033-4707-901 • Working Title: Business Service Assistant (Specialist) • Classification: BUSINESS SERVICE ASSISTANT (SPECIALIST) • # of Positions: 1 • Work Location: San Francisco County (Telework/In‑Office) • Department: Division of Operations, Legal Support Operations‑Business Services Unit, San Francisco.

Responsibilities

• Researching and analyzing information on various vendors and other supply sources
• Preparing work order requests
• Gathering and negotiating bid quotes with vendors
• Preparing and submitting the JUS 8890 (Purchase Requisition Form) to the Purchasing Unit for acquisition of items from vendors and State contract suppliers
• Coordinating services with vendors and acting as liaison between service providers and office departments
• Coordinating and directing interoffice moves and modular reconfigurations
• Ensuring the efficient use of storage space and stock rooms
• Coordinating and preparing the necessary paperwork for the purchase of minor equipment, such as price quotes, equipment features and specifications
• Providing backup to other business service staff
• Responding to employees' inquiries about monthly attendance input on Workday online portal, including attorneys, paralegals