Business Operations Manager/Financial Analyst (Confidential Position) (300112) Job ID 1299

Performance Responsibilities

• Aid in coordinating business office operations.
• Support the Director of Finance in budget development, monitoring, and analysis.
• Assist in procurements, contract administration, and professional services agreements ensuring compliance with 30B public procurement laws.
• Maintain electronic competitive procurement records.
• Manage procurement of equipment leases.
• Provide assistance to Principals and Program Administrators/Directors in tracking monthly and yearly expenditures.
• Train Program Administrators and support staff in Munis Enterprise ERP accounting software.
• Manage closing of fiscal year and new fiscal year opening encumbrance processes.
• Establish all operating, grant, capital and revenue accounts in the financial management system.
• Manage state and federal grant process including assisting other staff with grant budget preparation, executing periodic fund draw-down as necessary, monitoring spending, initiating grant amendments, and producing financial reports for grantor agencies.
• Develop and update monthly reports for all operating budget, federal, state and private grants and other expenditure accounts that are consistent with state and federal reporting requirements, including student activity account management and compliance.
• Prepare and coordinate annual Department of Education End-of-Year report submission.
• Maintain all authorized revolving accounts from federal, state and local sources.
• Carefully manage deposits from special revenue accounts and revolving accounts, cash management, and recordkeeping, including student activity account management and compliance.
• Oversee electronic payment system and support school-based users of the system.
• Maintain all gift accounts, requesting School Committee acceptance in writing.
• Manage requisition intake and purchase order process, contact staff and vendors regarding discrepancies in purchasing including but not limited to pricing, quantities, shipping location and invoicing.
• Aid in annual audit processes with outside independent audit firms.
• Work with the Director of Finance to help represent the schools with Town Finance staff.

Essential Functions Of The Job

• Work independently in a fast-paced, multi-task environment.
• Exercise sound judgment in handling confidential and sensitive information.
• Demonstrate strong interpersonal skills and ability to work with diverse populations.
• Work with large data sets accurately and expediently; Advanced proficiency in Microsoft Excel formulas and pivot tables.
• Prepare data exports from Tyler Munis Enterprise ERP for data analysis; Facility with Munis Financial Modules, query/inquiry and reporting.
• Possess clear and concise written and oral communication skills as required.
• Maintain awareness of emergency procedures.
• Specialty Areas: Evidence thorough knowledge of financial and school business functions and compliance.
• Specialty Areas: Advanced use of Tyler Munis Enterprise ERP accounting software for budget management.
• Specialty Areas: Demonstrate ability to initiate and carry out special projects.
• Specialty Areas: Demonstrate a proven ability to train others in financial operations.

Physical And Environmental Demands Of The Job

• Normal office environment, not subject to extremes in temperature, noise, odors, etc.
• Regular interruptions to assist other staff members.
• Extended periods at terminal, on telephone or operating other office machines, requiring eye-hand coordination and finger dexterity.
• Some travel by personal automobile may be required.

Qualification

• Bachelor's Degree or Associate's Degree in Accounting, Finance, or related field required.
• Relevant financial experience in the public sector including the development, monitoring, and analysis of municipal or school budgets preferred.
• Experience with software that includes, but is not limited to MUNIS, Excel, Microsoft Word, MS PowerPoint or their equivalents.
• Experience with turnkey financial management systems that track accounts payable, contract requisitions, and purchase orders.

Additional Information

• 12 month Position.
• Work week consists of 40 hours; 8 hours per day.
• This is an exempt position.
• Salary/Benefits: $80,000 - $125,000 commensurate with experience.
• Benefits shall be the same with respect to those granted to Central Office support staff.
• Bedford Public Schools are committed to hiring, mentoring, and retaining a diverse staff.
• We are relentless in our efforts to bolster equity, in both academic and work spaces, by fostering a culture of belonging and ensuring our diverse employees and students have equitable access to the resources and opportunities needed to thrive personally, professionally, and academically.