BUSINESS OPERATIONS ADMINISTRATOR

We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules and flexible hours, with positions available for any career stage.

About the role

This position directly supports business operations across the agency, including facilities management, capital improvements, and inventory oversight for state-owned and rented buildings (150 N 18th Ave Phoenix AZ; 250 N 17th Ave Phoenix AZ; 501 N 24th Street Phoenix AZ; 4814 S 40th Street Phoenix AZ; 400 W Congress, Suite 116 Tucson AZ). The role oversees day-to-day administrative activities, including staff management and process optimization, as well as agency-wide business functions such as copier services, mailroom operations, and auxiliary business support.

Responsibilities

• Oversee day-to-day administrative activities, including staff management and process optimization (front desk, security, phone trees, signage, and other duties as assigned).
• Support business operations across the agency, including facilities management, capital improvements, and inventory oversight.
• Manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support (e.g., quote requests).
• Oversee the management and governance of agency email systems, Google Groups, and professional listservs to ensure secure and efficient internal and external communication.
• Other duties as assigned related to the position.

Requirements

• Bachelor’s degree in a related field and 5+ years of professional work experience (Master's Degree may substitute for 2 years of experience).
• Experience in facilities management or large-scale business operations.
• Familiarity with state-level procurement and administrative requirements.
• Proficiency in managing Google Workspace enterprise tools (Groups, Gmail, Drive).
• Strong leadership, mentoring, written, and verbal communication skills.
• Highly collaborative approach to working across multiple agency divisions.
• Ability to support a diverse, multi-cultural workforce and promote equal opportunity.
• Ability to work independently with minimal supervision.

Skills

• A project management mindset with the ability to be agile and flexible in an evolving environment.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.

Benefits

• Affordable medical and dental insurance plans.
• Paid vacation and sick time.
• Paid Parental Leave (up to 12 weeks per year for newborn or newly-placed foster/adopted child).
• 10 paid holidays per year.
• Wellness program and plans.
• Life insurance and short/long-term disability insurance.
• Defined retirement plan (State contributes 50% of total cost).
• Award-winning infant-at-work program.
• Credit union membership and transit subsidy.
• ADHS Student Loan Assistance Program (eligible employees can receive up to $300/month for outstanding student loans).

Pay

$100,000 per year.