Business Officer I

About the Role

The Business Officer I is responsible for managing the financial, administrative, and operational functions within assigned units. This role handles transactional processing, including journal entries, expense tracking, purchasing, budgeting/reporting, and all accounts payable, payroll, and human resources transactions. The Business Officer I ensures accuracy, compliance, and efficiency in all routine business operations while supporting the broader business team and departmental goals.

Responsibilities

• Financial Management
  • Process and manage purchase requests, invoices, expense reimbursements, contracts, and accounts payable transactions.
  • Make journal entries as needed.
  • Monitor, reconcile, and manage departmental budgets independently.
  • Prepare monthly financial reports and maintain accurate records for audits.
  • Manage revenue tracking and tuition account processes as required.
• Human Resources and Payroll
  • Execute all HR transactions, including hiring paperwork, position changes, separations, and payroll processing.
  • Maintain personnel files and ensure compliance with university HR policies and procedures.
  • Serve as the primary liaison for HR-processing related matters within the department.
• Administrative and Compliance Responsibilities
  • Maintain accurate and up-to-date records of all financial and personnel transactions.
  • Ensure all transactions comply with university policies, procedures, and audit requirements.
  • Prepare and organize documentation for internal and external audits.
  • Identify and implement transactional process improvements to increase operational efficiency.

Requirements

• Associate degree or equivalent experience in business, finance, or related field.
• 1–3 years of experience transacting financial, payroll, and HR transactions.
• Strong knowledge of budgeting, purchasing, accounts payable, payroll, and financial transactions.
• Excellent organizational skills with strong attention to detail.

Preferred Qualifications

• Experience with Banner, Salesforce, PeopleSoft, or similar financial and HR systems.
• Experience in higher education or nonprofit environments.
• Strong interpersonal and communication skills with the ability to work collaboratively.

Skills

• Knowledge of financial management principles, including budgeting, purchasing, accounts payable, payroll, and general accounting practices.
• Knowledge of HR and payroll processes, including hiring paperwork, position changes, separations, and compliance with HR policies.
• Knowledge of university policies, procedures, and audit requirements.
• Proficiency in financial and HR systems such as Banner, PeopleSoft, Salesforce, or similar platforms.
• Strong analytical and reconciliation skills to monitor and manage departmental budgets independently.
• Excellent organizational skills to maintain accurate records and manage multiple tasks efficiently.
• Effective verbal and written communication skills for collaboration with internal and external stakeholders.
• Proficiency in financial reporting tools and Microsoft Office Suite (Excel, Word).
• Ability to ensure accuracy and attention to detail in financial and HR transactions.
• Ability to identify and implement process improvements to increase operational efficiency.

Working Environment

• Standard office environment.
• Unexpected interruptions occur often; stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Schedule

• Monday - Friday, 8:00 a.m. - 4:30 p.m.
• Eligible for one (1) remote day per week.
• Expected to work four (4) days in the office per week.

Pay

The salary range for this position is $60,000–$66,000.

Benefits

• Medical, dental, and retirement benefits.
• Paid time off.
• Tuition benefit.
• ECO pass.