Business Officer 1

About the role

The Business Officer 1 (BO1) assists the Business Officer 2 (BO2) in managing the Cost & Fiscal Services Office, overseeing procurement tasks including accounts payable, purchasing, receiving, and contract management. The role involves high-level security access to bank and credit account management sites, direct supervision of the LIDDSO Fleet Management Supervisor, and oversight of fleet operations. Additional responsibilities include coordinating office staff assignments, assisting with agency-specific reports and audits, and utilizing the New York Statewide Financial System (SFS) for approvals and analytical reporting. The BO1 also supports Non-Personal Spending (NPS) budget management and facility business office activities.

Responsibilities

• Assist in planning and administering support service operations, including financial resource and account management.
• Prepare and administer the facility’s annual budget and financial plan.
• Conduct financial analyses, identify spending trends, and prepare cost projections and spending plans.
• Review and track expenditures; prepare and evaluate financial data and reports to ensure compliance.
• Assist in developing budget requests, reviewing proposals, and preparing budget recommendations.
• Research vendors and recommend cost-effective measures for acquiring goods, equipment, and services.
• Monitor inventory levels, approve purchase requests, and resolve discrepancies.
• Oversee contract and grant administration, procurement processes, and financial document evaluations.
• Monitor contract performance through cost reviews and meetings with program staff.
• Coordinate facility maintenance, repairs, improvements, and furnishing of owned or leased spaces.
• Provide technical assistance, guidance, and training on business office policies and procedures.
• Represent the business office at meetings, present fiscal information, and participate in committees.
• Perform supervisory duties for administrative support staff.

Qualifications

Open Competitive:

• Business Officer Trainee 1: Four years of experience in business office or program administration, including responsibility for accounting, budgeting, contract administration, or purchasing.
• Business Officer Trainee 2: Five years of experience in business office or program administration, including responsibility for accounting, budgeting, contract administration, or purchasing.
• Business Officer 1: Six years of experience in business office or program administration, including responsibility for accounting, budgeting, contract administration, or purchasing.

Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree for four years; a master’s degree for five years; and a doctorate for six years.

Transfer Candidates: Must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer, or transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. Cannot be a second consecutive transfer advancing more than two salary grades.

55 B/C Qualifications: Must meet the minimum qualifications for the title, including mental/physical requirements (with reasonable accommodation if necessary), and possess a current Eligibility Letter from the NYS Department of Civil Service.