Business Office Manager

About the role

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our "Pillars of Excellence," employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

Responsibilities

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation
• Monitors and oversees the processing of accounts payable
• Ensures department manager's complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts
• Reviews and distributes the monthly financial statements
• Prepares Management reports as requested
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements
• Interfaces with residents on billing/collection issues
• Oversees preparation and maintenance of resident files, records and reports
• Manages community Human Resource function
• Responsible for ensuring a positive first impression, following the established new hire orientation program
• Oversees payroll and Team Member paperwork including new hire and Change forms
• Manages open positions using the applicant tracking system (ATS) and job postings
• Manages scheduling for Concierge team members
• Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines
• Other duties as assigned

Qualifications

• Bachelor's degree in Accounting with one-year experience as an Accountant, or Associates degree in Accounting with two to three years related experience

Benefits

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and Holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program