Business Office Manager

Provincial Senior Living, part of the Discovery Senior Living family, manages lifestyle-focused senior living communities. Our company is built on our “Pillars of Excellence” and employs thousands of team members committed to providing excellent experiences for our residents.

About the role

This is a full-time position with a Monday through Friday schedule.

Responsibilities

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers, and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
• Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliation.
• Monitors and oversees the processing of accounts payable.
• Ensures department managers complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits, and the payment of insurance, real estate taxes, and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares management reports as requested.
• Maintains team member, resident, vendor, and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records, and reports.
• Manages community Human Resource function, ensuring a positive first impression by following the established new hire orientation program.
• Oversees payroll and team member paperwork including new hire and change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings.
• Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center residents'/patients' private accounts and prepares necessary reports to adhere to State, Local, and Federal guidelines.
• Other duties as assigned.

Requirements

• Bachelor's degree in Accounting with one year of experience as an Accountant, or
• Associate's degree in Accounting with two to three years of related experience.

Benefits

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life, and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program