Business Office Manager

About the role

Provincial Senior Living, part of the Discovery Senior Living family, manages lifestyle-focused senior living communities. Built on our “Pillars of Excellence,” we employ thousands of Team Members and are committed to providing a positive work environment and culture that recognizes their value in delivering excellent experiences for our residents.

Responsibilities

• Prepares and submits documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including depositing and posting cash receipts and implementing and monitoring controls over petty cash.
• Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliation.
• Monitors and oversees the processing of accounts payable.
• Ensures department managers complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares management reports as requested.
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Manages community Human Resource function, including positive first impressions, new hire orientation and payroll/Team Member paperwork.
• Manages open positions using the applicant tracking system (ATS) and job postings.
• Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center resident/patient private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting with one year of experience as an Accountant, or
• Associate degree in Accounting with two to three years of related experience.