Business Office Manager

Key Responsibilities

• Ensure all team members follow timekeeping policies and approve hours for payroll in electronic systems.
• Manage new hire onboarding, background checks, and fingerprinting.
• Maintain accurate and compliant employee files and training records.
• Process new hire paperwork, terminations, and pay changes.
• Prepare and submit monthly budget and expense data.
• Oversee billing, banking, and accounting functions.
• Cookordinate vendor services and maintain contracts and accounts.
• Manage work schedules according to staffing models.
• Support the Executive Director with administrative and operational needs.
• Maintain supplies and ensure educational materials are readily available for residents.
• Use software including Microsoft Office, Yardi, and Paylocity daily.
• Perform other duties as assigned.

Qualifications

• Associate’s degree in a related field preferred; high school diploma or GED required.
• Minimum of two years’ experience in an administrative or office management role.
• Experience with accounts payable/receivable, payroll, and financial reporting.
• Proficient in Microsoft Office and comfortable with multiple software systems.
• Experience with onboarding, payroll, and accounting software (Yardi) preferred.
• Strong multitasking, organization, and communication skills.
• Prior experience working with seniors or in a senior living environment strongly preferred.
• Must pass a criminal background check and meet all health requirements (TB test, physical, etc.).
• Must be able to lift up to 50 lbs., stand for extended periods, and work occasional weekends.