Business Office Manager

Qualifications

• Must possess, as a minimum, a high-school diploma or its equivalent.
• Must have, as a minimum, three (3) years experience in bookkeeping or accounting practices.
• Must have experience with Medicaid and Medicare.

Summary

The primary purpose of this job position is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

Essential Duties and Responsibilities

• Aid in implementing the day-to-day functions of the accounting department.
• Aid in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Aid in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Aid in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Aid in reconciling bank statements as directed.
• Aid in preparing trial balances as directed.
• Aid in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Aid in the planning and implementation of changes in our accounting system as necessary or directed.
• Aid in performing secretarial functions as necessary or directed.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Request repairs for office equipment as necessary.
• Maintain the confidentiality of all resident care information including protected health information.
• Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to move intermittently throughout the workday. Must be able to speak and write the English language in an understandable manner. Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet. May be necessary to assist in the evacuation of residents during emergency situations.