Business Office Assistant

Responsibilities

• Aid with all accounting functions in the Business Office, including deposits, daily census, accounts receivable/collections, accounts payable, and management reports.
• Assist with accounts receivable functions such as posting charges to the resident’s account, sending resident billing invoices, posting payments to residents’ accounts, making bank deposits, and ensuring resident accounts are up-to-date and paid in a timely manner.
• Support accounts payable functions by coding invoices, entering invoices into the system, following up with vendors regarding past due balances, and other related tasks.
• Maintain compliance with each department’s budget through the Monthly Spend Downs.
• Manage Certificates of Insurance for all community vendors.
• Maintain non-care related components of the residents’ files, keeping them current and confidential.

Qualifications

• High school diploma or equivalent.
• College courses or other education in business administration is preferred.
• Two (2) years of experience working in accounting, preferably in the hospitality industry.
• Proficiency in operating a personal computer and using MS Office programs (Word, Excel, etc.).
• Knowledge of and/or ability to learn the theory and practice of assisted living and dementia care.
• Flexibility, adaptability, and the ability to respond to change in stressful situations.
• The ability to analyze, solve, and respond to problems or concerns.
• A high level of motivation and the ability to work independently.

Benefits

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance