Business Office Assistant

About the role

The Business Office Assistant position is available at Sea Bluffs, a premier senior living community managed by Oakmont Management Group. The position offers a morning shift from 9:00 AM to 5:00 PM, with additional hours on Sunday through Thursday.

Responsibilities

• Assist with all accounting functions in the Business Office, including deposits, daily census, accounts receivable/collections, accounts payable, and management reports.
• Absorb all accounts receivable functions such as posting charges to the residents' account, sending resident billing invoices, posting payments to residents' accounts, making bank deposits, and ensuring that resident accounts are up-to-date and paid in a timely manner.
• Absorb all accounts payable functions including coding invoices, entering invoices into the system, following up with vendors regarding past due balances, etc.
• Maintain the compliance of each department's budget through the Monthly Spend Downs.
• Secure, maintain, and update Certificates of Insurance for all community vendors.
• Maintain all non-care-related components of the residents' files. Ensure all files are kept current.
• Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information.

Qualifications

• Must have a high school diploma or equivalent. College courses or other education in business administration is preferred.
• Prefer two (2) years of experience working in accounting, preferably in the hospitality industry.
• Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, etc.).
• Knowledge of and/or ability to learn the theory and practice of assisted living and dementia care.
• Able to be flexible, adapt and respond to change, make decisions in stressful situations, and prioritize tasks and projects.
• Able to process information and apply common sense understanding to follow and carry out written or oral instructions.
• Able to analyze, solve and respond to problems or concerns.
• Must be highly motivated and able to work independently.
• Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests.

Benefits

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance