Business Manager

About the role

The Business Manager for University Life Space and Events (ULSE) plays a crucial role in overseeing the financial and administrative operations of the department. This position is responsible for ensuring the smooth day-to-day operations of the ULSE departmental office, managing processes such as payroll, expense reimbursements, purchasing cards, reconciliations, and journals.

• Manage processes such as payroll, expense reimbursements, purchasing cards, reconciliations, and journals.
• Assist with the annual fiscal year-end close process, ensure accurate financial reporting, and manage annual tax obligations.
• Oversee AV: forecast labor, equipment/production costs.
• Monitor project profitability, track revenue/operational expenses.
• Analyze margins for events and client accounts, generate P&L reports for events/departments.
• Reconcile, invoices, vendor payments and client billing.
• Maintain, distribute, and analyze the department’s calendar.
• Coordinate data collection for monthly, quarterly, annual and ad-hoc departmental reporting/storytelling.

Responsibilities

Responsible for budgeting, forecasting, and financial planning for the functional areas, partners with the Associate Director of Administration and Finance along with departmental leadership to evaluate operational costs, monitor budget and track revenue.

• Manage processes such as payroll, expense reimbursements, purchasing cards, reconciliations, and journals.
• Assist with the annual fiscal year-end close process, ensure accurate financial reporting, and manage annual tax obligations.
• Oversee AV: forecast labor, equipment/production costs.
• Monitor project profitability, track revenue/operational expenses.
• Analyze margins for events and client accounts, generate P&L reports for events/departments.
• Reconcile, invoices, vendor payments and client billing.
• Maintain, distribute, and analyze the department’s calendar.
• Coordinate data collection for monthly, quarterly, annual and ad-hoc departmental reporting/storytelling.

Qualifications

• Bachelor’s degree and 2 to 3 years of relevant experience, or equivalent combination of education and experience required.
• Master’s degree in Business Administration or similar and 3-5 years of relevant experience preferred.
• Experience in higher education.
• Excellent communications skills are required, including the ability to communicate and enforce policies and procedure with tact and diplomacy.
• Strongly prefer experience with and knowledge of budget procedures and accounting systems, human resources/payroll policies/procedures, and University systems such as BEN Financials, Business Objects, Concur, Workday@Penn.
• Excellent knowledge of Microsoft Office suite of applications (Word, PowerPoint, Excel, and Access), e-mail(Outlook), web browsers (Explorer).

Skills

• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in budgeting and financial planning.
• Knowledge of higher education systems and policies.
• Experience with Microsoft Office and other relevant software.

Benefits

The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Pay

$55,962.00 - $60,000.00 Annual Rate

Schedule

Full-time position.