Business Manager 2

About the role

The Business Manager 2 is an exempt level position responsible for providing leadership, direction, and overall support to the Department of Pediatrics. The department consists of sixteen (16) specialty divisions, a large residency program with forty-five (45) residents, four (4) fellowship programs, and various other programs.

Responsibilities

• Monitor, maintain, and reconcile all financial activity within the Department of Pediatrics.
• Provide financial analysis to support existing/planned operations; prepare and/or approve all expenditures in the Department of Pediatrics.
• Maintain, track, reconcile, and resolve problems on accounts/budgets for the Department (State, GME, sponsored, foundation, Wellstar MCG Health, etc.). Ensure compliance with AU state appropriations, departmental and grant accounts, MCG and AU Foundations, and Wellstar MCG Health/WMG policies when applicable.
• Serve as liaison for all financial and personnel activities in relation to the Department of Pediatrics, including contracts, service agreements, educational development, travel, and faculty research efforts.
• Eliminate the possibility of Negative Budgets for the department by using financial forecasting strategies and proactively managing all assigned accounts.
• Review pre-payroll for non-exempt and exempt faculty and staff. Review cFTEs monthly and make necessary changes as needed. Prepare information for ePARs to be submitted as action is identified.
• Review all expenses for the department (AU and Wellstar MCG Health requests, foundation, p-card, travel, etc.). Review quarterly effort reports and pre-review for issues or concerns. Communicate with faculty and staff to complete effort reports.
• Review quarterly MCG faculty compensation plan reports; submit reports to Department Chair and individual faculty members, answer questions regarding plan, maintain database for plan, etc.
• Review/approve all paperwork involving department and other finances (check requests, travel authorizations/expense statements, faculty development funds, add/change position forms, in range adjustments, etc.). Perform monthly review of PSA funds, along with FUNDS FLOW report from MCG Dean’s office.
• Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements. Prepare and work with the Budget office on the annual BOR Budget for Department of Pediatrics. Work closely with Sr. Administrator and Department Chair and present department budget for discussion during meetings.
• In coordination with Sr. Administrator and Administrator, prepare and submit Wellstar MCG Health Budget (STRATA) for department. Enter/review departmental contracts as needed, prepare invoices and monitor contract accounts.
• Assist Sr. Administrator and Department Chair with high-level decisions as needed. Supervise Administrative Assistant 2 position and Business Operations Specialists. Review and approve leave requests for Business Operations Specialists in OneUSG. Work with Administrative Assistant 2 regarding data collection and preparing forms for Wellstar MCG Health Medical Staff Office.
• Prepare and complete various Medical College of Georgia projects throughout year as needed (verifications for CAPSA/REPSA, Startups, etc.) and ensure all are submitted by appropriate deadline. Work closely with Business Operations Specialists and other staff in completing/reviewing/processing various forms (ePARs, add/change forms for faculty and staff, faculty worksheets, Authorizations to Budget, Budget Amendments, etc.). Complete annual equipment, computer and space (including research) inventories. Oversee aspects of faculty and staff recruitment including but not limited to participating in onboarding and completing required paperwork.
• Research: Work closely with staff or faculty PIs on various grant forms as needed on projects. Review/approve transactions in eSPRoute and iLAB. Process budget materials: budget amendments, cost share, cost transfers, etc. Review research financial transactions and serve as backup for the Business Operations Specialists for eSPRoute.

Required Qualifications

• Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.

Knowledge, Skills & Abilities

• Ability to effectively work independently.
• Ability to maintain confidentiality.
• Proficient in Microsoft Word, Excel, PowerPoint, and other computer software/databases.
• Detail oriented and daily prioritization skills.

Shift/Salary/Benefits

Shift: Days/M-F, 8:00am - 5:00pm (work outside of normal business hours will likely be required of an employee in an exempt level position)

Pay Band: B13

Salary Range: $68,500/annually - $71,925/annually

Salary to be commensurate with qualifications of the selected candidate within the established range of the position

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is prohibited.