Business & Documentation Administrator (Procurement & Operations)

THIS POSITION IS CONTINGENT UPON CONTRACT AWARD.

About the role

Five Stones Research Corporation (5SRC) is seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team.

Responsibilities

• Procurement & Financial Administration:
  • Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
  • Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
  • Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.
• Documentation & Meeting Support:
  • Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
  • Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
  • Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
  • Prepare meeting minutes, slides, and reports.
• Operational & Administrative Support:
  • Assist in operations analysis, contract administration, and project scheduling.
  • Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
  • Serve as the primary coordinator for logistical and general office administration support.

Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Requirements

• One of the following combinations of education and experience:
  • Master’s degree in business administration, Finance, Technical Writing, or a related field
  • Bachelor’s Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment
• Mastery of business management, government purchasing procedures, and documentation concepts.
• Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
• Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
• High proficiency in grammar, technical terminology, document layout, and editorial formatting.
• Outstanding active listening skills for real-time notetaking, strong organization, and the ability to interact professionally with all levels of leadership.
• U.S. Citizenship required.
• Minimum of an Active Top Secret/SCI security clearance and the ability to satisfactorily pass a polygraph examination.

Benefits

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

Schedule

• Type: Full-Time
• Location: Huntsville, AL
• Travel: None expected