Business & Documentation Administrator

About the role

Digital Consultants is seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team.

Responsibilities

• Procurement & Financial Administration:
  • Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
  • Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
  • Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.
• Documentation & Meeting Support:
  • Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
  • Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
  • Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
• Operational & Administrative Support:
  • Assist in operations analysis, contract administration, and project scheduling.
  • Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
  • Serve as the primary coordinator for logistical and general office administration support.
  • Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Requirements

• Education & Experience:
  • Master’s degree in business administration, Finance, Technical Writing, or a related field; OR Bachelor’s Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
• Domain Expertise:
  • Mastery of business management, government purchasing procedures, and documentation concepts.
  • Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.
• Core Technical & Professional Skills:
  • Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
  • High proficiency in grammar, technical terminology, document layout, and editorial formatting.
  • Outstanding active listening skills for real-time note-taking, strong organization, and the ability to interact professionally with all levels of leadership.
  • Prepare meeting minutes, slides, and reports.
  • Must possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph.

Working Conditions

• Environment: Fast-paced, professional office environment requiring the ability to adapt to changing mission priorities and handle sensitive information with discretion.
• Location: 100% onsite. Primary work will be at the government site in Fort Huachuca, AZ, with the possibility of up to 10% travel.
• Physical Demands: Work is primarily sedentary but may require standing and walking and lifting/carrying items up to 25 lbs.

Benefits

• Paid Time Off (PTO)
• Group health plans
• Income protection and supplemental benefits
• 401(k) plan with company matching
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Pet insurance options
• Employee Assistance Program (EAP)