Office & Business Administrator

About the role

Worldscape is a cutting-edge platform designed to unify distributed data, sensors, and intelligent agents across cloud, on-prem, and edge environments. By combining geospatial intelligence, physics-based 3D simulation, and reward-driven AI, Worldscape enables organizations to build immersive digital twins for predictive modeling, scenario planning, and adaptive decision-making. With a zero-trust security framework, seamless integration with legacy systems, and robust developer tools, Worldscape empowers rapid deployment of agentic applications that drive resilience and efficiency in sectors like logistics, telecom, defense, and infrastructure. We’re seeking a highly organized and proactive Office & Business Administrator to support the day-to-day operations of our Redmond office and provide administrative support across Recruiting, HR, Finance, and other business functions. This is a hands-on, on-site role that serves as a central resource for employees, candidates, visitors, and internal teams. The ideal candidate is dependable, detail-oriented, comfortable balancing multiple priorities, and able to independently manage day-to-day office responsibilities while learning and supporting administrative processes across the business. Prior experience in HR, Recruiting, Finance, or Payroll is not required. This role will partner with and receive guidance from the appropriate functional teams while providing administrative coordination and follow-through.

Responsibilities

• Office Administration & Reception: Coordinate day-to-day office operations and help maintain an organized, welcoming, and well-functioning workplace; Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries; Greet visitors, coordinate check-in, and follow Company security and building-access procedures; Monitor the main office entrance and ensure visitors and deliveries are appropriately received and directed; Receive and distribute mail, packages, and deliveries; Coordinate employee and visitor badges, building access, and related administrative processes; Maintain office supplies, common areas, meeting spaces, and other shared resources; Coordinate with facilities providers and office vendors and track service requests through completion; Support company meetings, employee events, and other workplace activities; Identify and recommend improvements to office processes and administrative workflows.
• Recruiting Administration: Provide administrative support to the Recruiting team, including coordinating candidate interviews across hiring managers and interview teams; Manage interview scheduling, calendar changes, candidate communications, and related logistics; Welcome and coordinate on-site interview candidates; Help provide an organized and professional candidate experience; Provide additional recruiting administrative support as needed.
• HR & Payroll Administration: Provide administrative support to HR for