Business Development & Marketing Coordinator
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real specific content. The posting includes: description of role (What You’ll Do) which is responsibilities. Also "What You Will Bring" which includes qualifications, skills, experience. There's also "Hourly Range: $37.50-$40.87 an hour" => Pay. There's also "Overview" and "We Offer" which includes benefits (meaningful work, ownership mindset, growth opportunities, flexible workplace, strong culture). Also "Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)" maybe part of benefits or culture. Also "Overview At Weston & Sampson..." is about the company, could be "About the role"? Actually "About the role" is not present but we could use "About the role" heading for overview? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include sections only when posting has real specific content. So we can have:
- Responsibilities (Responsibilities
) with list of duties from "What You’ll Do".
- Qualifications (Qualifications
) maybe combine "What You Will Bring" includes education, experience, skills.
- Skills (Skills
) maybe separate but we could embed in Qualifications. However we need to avoid thin sections. Could combine Qualifications and Skills into one? But they ask to prefer few substantive sections over many thin ones. So we could have Responsibilities, Qualifications (including education, experience, skills), Pay, Benefits. Possibly also "About the role" could be overview description of company? But we already have overview in "Overview" and "We Offer". Could treat that as Benefits? Actually benefits are the "We Offer" bullet points. Overview is more about company; could be "About the role" but not exactly role. However we could include a short
Responsibilities
) with list of duties from "What You’ll Do". - Qualifications (Qualifications
) maybe combine "What You Will Bring" includes education, experience, skills. - Skills (Skills
) maybe separate but we could embed in Qualifications. However we need to avoid thin sections. Could combine Qualifications and Skills into one? But they ask to prefer few substantive sections over many thin ones. So we could have Responsibilities, Qualifications (including education, experience, skills), Pay, Benefits. Possibly also "About the role" could be overview description of company? But we already have overview in "Overview" and "We Offer". Could treat that as Benefits? Actually benefits are the "We Offer" bullet points. Overview is more about company; could be "About the role" but not exactly role. However we could include a shortfor overview without heading? The instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it.
Thus we need to decide headings. We have content for:
- Responsibilities: list from "What You’ll Do".
- Qualifications: includes education, experience, skills, etc.
- Pay: hourly range.
- Benefits: "We Offer" bullet points (meaningful work, ownership mindset, growth opportunities, flexible workplace, strong culture) plus maybe IDEA commitment.
We could also include an "About the role" paragraph summarizing the role description before responsibilities? But we already have responsibilities list; we could include a brief prose paragraph about the role (the first paragraph: "Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage multiple priorities, follow through on action items, and help keep business development efforts moving forward.") That could be under "About the role" heading.
Thus sections: About the role (prose), Responsibilities (list), Qualifications (list maybe), Skills (maybe part of Qualifications), Pay (prose), Benefits (list). Avoid thin sections: maybe combine Qualifications and Skills into one Qualifications section that includes both experience/education and skills. That's fine.
Thus output:
About the role
Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage multiple priorities, follow through on action items, and help keep business development efforts moving forward.
Responsibilities
- Maintain and update the Aquatics Practice opportunity pipeline, target-client lists, and business development tracking tools.
- Track upcoming projects, capital programs, procurement opportunities, funding initiatives, proposal deadlines, awards, and win/loss information.
- Research prospective clients, projects, and market opportunities and prepare concise background information for pursuit planning.
- Coordinate pursuit review meetings, agendas, notes, and follow-up actions.
- Prepare direct-source letter proposals, supplemental service proposals, fee letters, qualifications packages, and related correspondence.
- Coordinate scope, schedule, fee, project experience, resumes, references, and other information provided by technical staff.
- Format, proofread, assemble, and finalize proposal documents while maintaining internal schedules and submission requirements.
- Support contract preparation, execution, and organization of proposal and contract files.
- Maintain project sheets, resumes, qualifications packages, standard templates, project databases, and other marketing collateral.
- Assist with website content, social media updates, newsletters, case studies, project success stories, and client communications.
- Coordinate conference abstracts, award submissions, industry events, project photography, graphics, and presentation materials.
- Maintain CRM records, client contacts, and records of business development activities and follow-up commitments.
- Schedule client meetings and business development activities and prepare briefing materials for client visits, interviews, presentations, and public meetings.
- Support budget tracking for conferences, memberships, and marketing activities.
- Assist practice leadership with special projects and strategic initiatives.
Qualifications
- Previous administrative support experience preferred.
- Associate’s or bachelor’s degree in marketing, business, communications, administration, or a related field.
- 3 to 7 years of experience in marketing coordination, proposal coordination, business development support, or administrative operations.
- Strong written and verbal communication skills with close attention to grammar, formatting, and document quality.
- Excellent organizational and time-management skills, with the ability to manage multiple concurrent deadlines and changing priorities.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to work independently, take initiative, set priorities, and follow assignments through to completion.
- Ability to collaborate effectively with practice leaders, project managers, technical staff, and corporate support teams.
- Experience in the architecture, engineering, and construction industry is preferred.
- Experience supporting proposal development, procurement processes, or contract administration is preferred.
- Familiarity with CRM platforms and business development tracking systems is preferred.
- Experience with Adobe InDesign, Canva, or similar marketing software is a plus.
- Experience coordinating conferences, presentations, award submissions, or industry events is a plus.
Pay
Hourly Range: $37.50-$40.87 an hour
Benefits
- Meaningful work: Contribute to projects that protect and enhance the natural and built environments
- Ownership mindset: As an employee-owner, your work directly contributes to our shared success
- Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
- Flexible workplace: Work in a way that supports your life and not the other way around
- Strong culture: Join a team that values collaboration, inclusion, and recognition
- Commitment to Inclusion, Diversity, Equity & Access (IDEA): Diverse perspectives make us stronger; Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered.
We should not include any extra sections like Schedule (not present). Also we should not include any boilerplate like EEO, legal, application instructions, etc. We removed the "Overview At Weston & Sampson..." and "We Offer" content turned into benefits. Also we removed the "Ready to transform your environment? Let’s work together..." and the note to third-party recruiters. Also removed the link.
Check that we preserved all substantive information: The responsibilities list includes all items from "What You’ll Do". Yes.
Qualifications list includes all items from "What You Will Bring". Yes.
Pay includes hourly range.
Benefits includes the "We Offer" bullet points and IDEA commitment.
We also included About the role prose from first two paragraphs.
We didn't include the "Overview At Weston & Sampson..." paragraph about employee-owners etc. That is somewhat substantive but could be considered part of benefits or company description. However we already have benefits covering meaningful work etc. The overview paragraph is more about the company mission; could be considered part of "About the role"? But we already used that for role description. The overview paragraph is: "At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them. We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respect for each other’s ideas."
This is substantive but not covered elsewhere. Could be placed under "About the role" as additional prose, or we could add a separate section "About the company". However the instruction only gave examples of headings; we could add "About the role" but we already used that for role description. Could we extend the About the role paragraph to include that overview? The role description is about the position; the overview is about the company. Might be better to have a separate heading like "About the company" but not in the list. The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use those examples. It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." This implies we should use those headings when appropriate, but we could also use other headings if needed? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they want us to use those specific headings for sections. So we should stick to those. The overview about company could be considered part of "About the role"? Not exactly, but we could incorporate it into the About the role prose as additional context. That would be okay: we can expand the About the role paragraph to include both role description and company overview. That would preserve all substantive info.
Thus modify About the role paragraph to include both.
Let's craft:
Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage
for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Thus we need to decide headings. We have content for: - Responsibilities: list from "What You’ll Do". - Qualifications: includes education, experience, skills, etc. - Pay: hourly range. - Benefits: "We Offer" bullet points (meaningful work, ownership mindset, growth opportunities, flexible workplace, strong culture) plus maybe IDEA commitment. We could also include an "About the role" paragraph summarizing the role description before responsibilities? But we already have responsibilities list; we could include a brief prose paragraph about the role (the first paragraph: "Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage multiple priorities, follow through on action items, and help keep business development efforts moving forward.") That could be under "About the role" heading. Thus sections: About the role (prose), Responsibilities (list), Qualifications (list maybe), Skills (maybe part of Qualifications), Pay (prose), Benefits (list). Avoid thin sections: maybe combine Qualifications and Skills into one Qualifications section that includes both experience/education and skills. That's fine. Thus output:
About the role
Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage multiple priorities, follow through on action items, and help keep business development efforts moving forward.
Responsibilities
- Maintain and update the Aquatics Practice opportunity pipeline, target-client lists, and business development tracking tools.
- Track upcoming projects, capital programs, procurement opportunities, funding initiatives, proposal deadlines, awards, and win/loss information.
- Research prospective clients, projects, and market opportunities and prepare concise background information for pursuit planning.
- Coordinate pursuit review meetings, agendas, notes, and follow-up actions.
- Prepare direct-source letter proposals, supplemental service proposals, fee letters, qualifications packages, and related correspondence.
- Coordinate scope, schedule, fee, project experience, resumes, references, and other information provided by technical staff.
- Format, proofread, assemble, and finalize proposal documents while maintaining internal schedules and submission requirements.
- Support contract preparation, execution, and organization of proposal and contract files.
- Maintain project sheets, resumes, qualifications packages, standard templates, project databases, and other marketing collateral.
- Assist with website content, social media updates, newsletters, case studies, project success stories, and client communications.
- Coordinate conference abstracts, award submissions, industry events, project photography, graphics, and presentation materials.
- Maintain CRM records, client contacts, and records of business development activities and follow-up commitments.
- Schedule client meetings and business development activities and prepare briefing materials for client visits, interviews, presentations, and public meetings.
- Support budget tracking for conferences, memberships, and marketing activities.
- Assist practice leadership with special projects and strategic initiatives.
Qualifications
- Previous administrative support experience preferred.
- Associate’s or bachelor’s degree in marketing, business, communications, administration, or a related field.
- 3 to 7 years of experience in marketing coordination, proposal coordination, business development support, or administrative operations.
- Strong written and verbal communication skills with close attention to grammar, formatting, and document quality.
- Excellent organizational and time-management skills, with the ability to manage multiple concurrent deadlines and changing priorities.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to work independently, take initiative, set priorities, and follow assignments through to completion.
- Ability to collaborate effectively with practice leaders, project managers, technical staff, and corporate support teams.
- Experience in the architecture, engineering, and construction industry is preferred.
- Experience supporting proposal development, procurement processes, or contract administration is preferred.
- Familiarity with CRM platforms and business development tracking systems is preferred.
- Experience with Adobe InDesign, Canva, or similar marketing software is a plus.
- Experience coordinating conferences, presentations, award submissions, or industry events is a plus.
Pay
Hourly Range: $37.50-$40.87 an hour
Benefits
- Meaningful work: Contribute to projects that protect and enhance the natural and built environments
- Ownership mindset: As an employee-owner, your work directly contributes to our shared success
- Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
- Flexible workplace: Work in a way that supports your life and not the other way around
- Strong culture: Join a team that values collaboration, inclusion, and recognition
- Commitment to Inclusion, Diversity, Equity & Access (IDEA): Diverse perspectives make us stronger; Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered.
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use those examples. It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." This implies we should use those headings when appropriate, but we could also use other headings if needed? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they want us to use those specific headings for sections. So we should stick to those. The overview about company could be considered part of "About the role"? Not exactly, but we could incorporate it into the About the role prose as additional context. That would be okay: we can expand the About the role paragraph to include both role description and company overview. That would preserve all substantive info.
Thus modify About the role paragraph to include both.
Let's craft:
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they want us to use those specific headings for sections. So we should stick to those. The overview about company could be considered part of "About the role"? Not exactly, but we could incorporate it into the About the role prose as additional context. That would be okay: we can expand the About the role paragraph to include both role description and company overview. That would preserve all substantive info. Thus modify About the role paragraph to include both. Let's craft:
Weston & Sampson is currently seeking a Business Development & Marketing Coordinator to support our Aquatics Practice in our Suffern office. This position will work closely with practice leaders, project managers, technical staff, and corporate marketing to coordinate proposals, track opportunities, maintain marketing materials, and support client development activities. We are seeking an organized, proactive professional who can manage