Business Assistant

About the role

The Business Assistant will assist the Facilities & Vendor Manager in managing and overseeing all aspects of office and administrative duties, processing, compiling, and maintaining team records related to property documentation.

Responsibilities

• Generating and processing contract approval forms for contracts, leases, and other critical documents
• Budget tracking for each property as well as for Emergency Repairs
• Conducting detailed financial analyses evaluating each property’s finances
• Maintaining complete and accurate property files and records, according to company systems, with an emphasis on documentation for future reference
• Identifying cost reduction opportunities for analysis and implementation
• Communicating with accounting department to ensure accuracy of rent roll and accounts receivable
• Aiding in the development of operating income/expense budgets and capital budgets that reflect the corporate objectives for operating the properties, assisting in the creation of Purchase Requests
• Primary team member responsible for the use and creation of documents within the company FEGO and EV payment system
• Aiding in processing invoices on a weekly basis, cross-referencing prior invoices to prevent redundancy of payments, and subsequently generating check requests
• Constantly exploring, considering, and suggesting ways for the use and implementation of AI in departmental tasks
• Analyzing financial statements including operating variances from budget, cash management and income strategies
• Collecting daily mail and packages as instructed and delivering to appropriate parties, documenting any tenant payments
• Assisting with any and all other duties and tasks as may be assigned

Requirements

• Associate’s degree or equivalent education required
• 0-3 years of experience as business assistant
• Advanced knowledge of database management, data mining, and data visualization tools
• Superior skills in using MS Office software, data programs and Excel
• Excellent analytical and problem-solving skills
• Strong analytical skills with accuracy and attention to detail
• Demonstrated experience with MS Office applications, with strong knowledge of advanced functions of Excel

Qualifications

• Customer Focus: Asks questions to accurately identify customer needs, meets customer requirements, prioritizes work based on customer requests, seeks to understand the reasons for customers’ choices, ensures accountability, communicates the status and completion of assignments, holds themselves accountable for complying with policies, procedures, and work requirements.

Skills

• Customer Focus

Benefits

N/A

Pay

N/A

Schedule

N/A

EEOC Statement

Foxconn is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Foxconn prohibits discrimination and harassment of any kind and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, religion, sex, sexual orientation, ethnicity or national origin, age, disability, marital status, genetics, pregnancy, or any other protected characteristic as outlined by federal law. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.