Business and Legal Affairs, Associate

About the role

Symphonic Distribution is a fully independent music technology, distribution, and marketing company based in Tampa, Florida, with a global team and presence in New York City, Nashville, and major music markets worldwide. We support independent artists and labels internationally and are passionate about the people behind the music.

This remote Business and Legal Affairs Associate role reports to the Director of Business and Legal Affairs in Charlotte, North Carolina. The position focuses on creating and maintaining contract frameworks across various agreement types, with an emphasis on custom client deals, digital distribution agreements, and related contracts. The ideal candidate is detail-oriented, proactive, and able to manage multiple projects with sound judgment and limited oversight.

Responsibilities

• Draft and update contract frameworks and templates for digital distribution agreements, licensing arrangements, and other custom client and partner deals.
• Review, redline, and help negotiate digital distribution agreements, addenda, and custom client and partner deals, escalating novel or high-risk issues to the Director.
• Collaborate with internal stakeholders to understand business needs and incorporate them into contractual terms.
• Maintain and manage legal workflows and contract lifecycle updates via project management tools (primarily Monday.com or other applications as requested).
• Track the status of contract projects and provide timely updates to the Director of Business and Legal Affairs and relevant teams.
• Conduct entity verification and KYC/KYB diligence across U.S. and international registries, sanctions/PEP screening, and identity verification, and summarize findings for internal stakeholders.
• Assist Legal and Finance with deal diligence, including vetting the contracting party, client rightsholdership, client history, account information, and other data necessary for advising internal stakeholders and drafting accurate contracts.
• Support general legal and operational initiatives, including research, internal documentation, and compliance projects.
• Help ensure consistency in legal language and formatting across documents.
• Maintain organized and up-to-date records of contract templates, revisions, and executed documents.
• Research and analyze trends and emerging law and industry practices related to operations, contracting, copyright, improper activity, and other legal matters.
• Communicate and liaise with internal stakeholders concerning legal policies, processes, and procedures.
• Provide support on escalated legal matters.
• Brief the Director of Business and Legal Affairs regularly and consistently on the status of contracting activities.
• Complete other projects as identified by the Business and Legal Affairs Team.

Requirements

• Bachelor’s degree in a relevant field.
• Three years of post-graduate experience in business and legal affairs, contracts, or a transactional environment.
• Proficiency with contract, project, and business management platforms such as Monday.com, Dropbox, Google Workspace, and HubSpot.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Strong time management skills, with the ability to manage multiple priorities and meet tight deadlines in a high-volume environment.
• Self-motivated and proactive, with a strong sense of ownership and initiative.
• Comfortable receiving feedback, adapting quickly, and taking increasing ownership of projects.
• Eagerness to learn, develop subject-matter expertise, and become a reliable resource for the team.
• Ability to collaborate effectively and stay fully engaged with a distributed team in a remote work environment.
• High ethical standards and sound judgment when handling confidential or sensitive information.

Qualifications

• Preferred: J.D. or Paralegal Certificate with relevant internship/training or work experience in business and legal affairs, contracts, or transactional matters.
• Preferred: Five years of post-graduate experience in business and legal affairs, contracts, or a transactional environment.
• Preferred: Experience in the music, entertainment, or technology industries.
• Preferred: Familiarity with music licensing, intellectual property, copyright, and digital distribution.
• Preferred: Interest in contracting, intellectual property rights, licensing, copyright law, and emerging legal topics such as artificial intelligence and related regulation.
• Preferred: Strong interest in the legal and business considerations of independent music distribution.
• Plus: Spanish and/or Portuguese language proficiency.
• Plus: One or more years of experience drafting distribution agreements, music licensing agreements, or similar commercial contracts.
• Plus: Experience partnering cross-functionally with teams such as Deals, Sales, and Finance.
• Plus: Willingness to take on projects and responsibilities outside of the immediate scope of the role as business needs evolve.

Additional Insights

This position is designed to grow: the right candidate will handle first-pass agreements, redlines, contract intake, and diligence within the first few months, with a path toward increasingly independent drafting and negotiation as the Legal function scales.

The role is remote, with an expectation that the candidate will remain a resident in the location of hire. Minimal travel may be required. Candidates must be a current resident of Miami, FL.

About Symphonic

Symphonic Distribution enables content creators to fully maximize their music’s revenue and grow their global audience. The company works with record labels, artists, managers, producers, social media influencers, and distributors to distribute music digitally and physically. Services include:

• Physical Distribution
• User Generated Content Monetization on YouTube, TikTok, Triller, and Instagram
• Release Promotion such as playlist pitching, marketing diagnostics, and strategy
• Additional services to ensure creators maximize and collect on royalties

Symphonic partners with major platforms like Spotify, Apple Music, Pandora, Amazon, and others where music is consumed. Learn more at www.symphonic.com.