Business and Administrative Specialist

About the role

This is a part-time benefits eligible position at 20 hours per week. The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Responsibilities

• Receive request tickets and route or take action as appropriate.
• Create Purchase Orders and payment vouchers.
• Process procurement requests for goods and services for assigned units.
• Receive and analyze procurement request tickets.
• Determine and execute appropriate method of procurement.
• Obtain quotes as needed.
• Follow up on incomplete purchases or undelivered items.
• Order supplies.
• Cook up vendor set up.
• Other duties as assigned.

Requirements

• High School Graduation or GED.
• One year of experience at either the Administrative Assistant or the Administrative Associate level.
• Excellent written and verbal communication skills.
• Professional demeanor.
• Ability to work with confidential information with tact and discretion.
• Strong experience with Microsoft Office including Word, Excel and Outlook.
• Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization skills.
• Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions.
• Ability to follow directions problem solve, make decisions, and complete tasks on time with minimal supervision.
• Customer service orientation.

Qualifications

• Bachelor's Degree.
• Three years of experience providing complex administrative support.
• Experience providing direct customer service in person and/or electronically.
• Knowledge of UT accounting and procurement systems.
• Experience with ticketing systems such as ZenDesk.
• Experience with Box or other cloud-based content and file management systems.
• Experience with *DEFINE.

Skills

• None specified.

Benefits

• Competitive benefits package.

Pay

• $25,000 per year at 20 hours per week + depending on qualifications.

Schedule

• Typical office environment.
• Repetitive use of keyboard.

Application Materials

• Resume/CV.
• Letter of interest.
• Three work references with contact information; at least one reference should be from a supervisor.

Important for Applicants

• You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.
• You will be able to multi-select additional files in the Application Questions section.
• Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
• Once your job application has been submitted, you cannot make changes.

Equal Opportunity Employer

• The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

Background Checks

• A criminal history background check will be required for finalist(s) under consideration for this position.

Pay Transparency

• The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
• You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
• Documents need to be presented no later than the third day of employment.
• Failure to do so will result in loss of employment at the university.

E-Verify

• The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

Compliance

• Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).
• If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.