Business Administrator, Specialist
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role (maybe describing the role). Then Responsibilities: list duties. Requirements: maybe education/experience. Qualifications: maybe preferred skills? Actually they have "Required Combination Of Knowledge And Skill" and "Preferred Skills". Could map Required to Requirements, Preferred to Skills? Or Qualifications could be education/experience. Let's decide:
- About the role: introductory paragraph about NNL culture and mission, plus maybe the job description overview.
- Responsibilities: bullet list of duties: managing essential office operations including budgeting, support travel management, SharePoint site management, PPE programs, shipping/receiving, personnel onboarding, security operations, facility upkeep while supporting RPCO managers and staff; maintaining technical libraries; using tools like OneNote, SharePoint, Power BI, Power Automate, Microsoft lists, workflows, databases, spreadsheets; supporting local office half time; supporting Shipyard Field Engineering program half time (process improvements, developing computer-based tools, supporting program's administrative staff with operations and program initiatives).
- Requirements: education/experience combos: high school diploma or equivalent + 7 years; associate degree +5 years; bachelor degree +3 years.
- Qualifications: maybe "Preferred Skills" list? Or could be "Qualifications" as the required combination? Actually they already used "Required Combination Of Knowledge And Skill". That could be Requirements. Then "Preferred Skills" could be Skills. Qualifications maybe not needed if no distinct content. But we could put Qualifications as the education/experience? Hmm.
Better: Use Requirements for education/experience combos. Use Skills for preferred skills list. Use Qualifications maybe for "Required Combination Of Knowledge And Skill"? But that is essentially requirements. Could combine.
Given instruction: Prefer a few substantive sections over many thin ones. So we could have About the role, Responsibilities, Requirements (education/experience), Skills (preferred), Benefits, Pay. Schedule not mentioned, so omit.
We must not include sections with filler like "not specified". So we omit Schedule.
Now we need to preserve all substantive information, not invent or summarize away detail. Must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. So we need to strip out things like "Looking for a lifetime career? Apply today!" (application instruction). Also "Visit us online to view all NNL benefits!" maybe considered boilerplate? It's a link to benefits but it's not substantive; we can drop. Also "Salary information provided is a general guideline only." maybe keep? It's about pay but it's a disclaimer; we could keep but it's not substantive detail; maybe we can keep as part of Pay section but it's not a specific number; but we have actual pay range. The disclaimer could be omitted as boilerplate? It's not navigation/legal/EEO but it's a generic statement. Might be considered boilerplate; safer to omit.
Also "All candidates must be U.S. citizens..." etc is legal/EEO boilerplate; remove.
Also "FMP is a government contractor..." etc remove.
Now we need to format lists with - . For prose use
.
Let's craft sections:
About the role
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. The Naval Nuclear Laboratory (NNL) is looking for a proactive Business Administrator (Specialist) to support the Reactor Plant Contractors' Office (RPCO) at Newport News Shipbuilding. This role offers unique growth and leadership opportunities, serving as the on site representative for the NNL in coordinating Security, Facilities, and Safety activities.
That seems good.
Responsibilities
- Manage essential office operations including budgeting, support travel management, SharePoint site management, PPE programs, shipping/receiving, personnel onboarding, security operations, and facility upkeep while supporting RPCO managers and staff.
- Maintain technical libraries.
- Use tools such as OneNote, SharePoint, Power BI, Power Automate, Microsoft lists, workflows, databases, and spreadsheets to keep the organization running smoothly.
- Spend roughly half of time supporting the local office directly.
- Spend the other half supporting the entire Shipyard Field Engineering program through process improvements, developing computer-based tools, and supporting program's administrative staff with operations and program initiatives.
Requirements
One of the following education/experience combinations is required:
- High school diploma or equivalent and a minimum of 7 years of relevant experience.
- Associate degree in a related field from an accredited college or university and a minimum of 5 years of relevant experience.
- Bachelor degree in a related field from an accredited college or university and a minimum of 3 years of relevant experience.
Skills
- Current/previous administrative experience in a demanding work environment.
- Ability to quickly prioritize tasks and problem solve.
- Critical thinking to help with continuous improvement of processes.
- Proficiency in Microsoft Office suite, Microsoft O365, and SharePoint.
- Excellent written and verbal communication skills, including effective correspondence management.
- Advanced knowledge of PowerPoint and Excel to prepare executive presentations.
- Experience creating and maintaining websites; specifically proficient skills in SharePoint ownership, structure, and permissions management.
- Experience with arranging travel and employee relocation.
- Strong attention to detail.
- Experience in performing budget management and streamlining business processes to enhance office efficiency.
- Demonstrated initiative to work independently.
- Demonstrated successful multitasking and making decisions.
- Demonstrated success working in a collaborative environment.
Benefits
- Health, Dental, Vision & Voluntary Benefits
- Disability, Life & Accident Insurance
- 401(k) Savings program & Capital Accumulation Plan
- Personal & Medical Time Off
- Paid Parental Leave
- Flexible Work Schedules
- Tuition Assistance for Eligible Employees
- Student Debt Benefit
- Personal Time Off Sell Program
- Employee Assistance Program (EAP)
- Wellness Program
Pay
Pay Range $57,500.00 - $88,000.00 annually
We should not include Schedule.
Check for any duplicated lines: we removed "Looking for a lifetime career? Apply today!" etc. Also removed "Visit us online to view all NNL benefits!" etc. Also removed legal boilerplate.
We kept all substantive info: culture, role description, responsibilities, requirements, skills, benefits, pay.
Check if any other substantive content: "The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP)..." That's boilerplate about employer; could be considered legal/background; but it's substantive about employer? Might be considered boilerplate but it's not navigation/legal/EEO; it's about the employer. However instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This is legal description of contractor; might be considered legal boilerplate. Safer to remove. Also the sentences about facilities, history, dedication, etc. Could be considered "About the organization" but we already have About the role; we could include some of that in About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep the description of NNL's mission, history, etc. However we already have a paragraph about culture and mission; we could expand About the role to include more about NNL's purpose and history. Let's incorporate that.
We have: "Working at the Naval Nuclear Laboratory we foster pride..." plus later: "The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel."
That's substantive about the organization; we should keep it. It's not boilerplate; it's description. So we can add to About the role paragraph.
Thus About the role will have multiple paragraphs? We can combine into one with multiple sentences.
Let's craft:
About the role
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. The Naval Nuclear Laboratory (NNL) is looking for a proactive Business Administrator (Specialist) to support the Reactor Plant Contractors' Office (RPCO) at Newport News Shipbuilding. This role offers unique growth and leadership opportunities, serving as the on site representative for the NNL in coordinating Security, Facilities, and Safety activities. The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel.
That covers a lot.
Now ensure we didn't include any boilerplate like "
. Let's craft sections:
About the role
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. The Naval Nuclear Laboratory (NNL) is looking for a proactive Business Administrator (Specialist) to support the Reactor Plant Contractors' Office (RPCO) at Newport News Shipbuilding. This role offers unique growth and leadership opportunities, serving as the on site representative for the NNL in coordinating Security, Facilities, and Safety activities.
That seems good.Responsibilities
- Manage essential office operations including budgeting, support travel management, SharePoint site management, PPE programs, shipping/receiving, personnel onboarding, security operations, and facility upkeep while supporting RPCO managers and staff.
- Maintain technical libraries.
- Use tools such as OneNote, SharePoint, Power BI, Power Automate, Microsoft lists, workflows, databases, and spreadsheets to keep the organization running smoothly.
- Spend roughly half of time supporting the local office directly.
- Spend the other half supporting the entire Shipyard Field Engineering program through process improvements, developing computer-based tools, and supporting program's administrative staff with operations and program initiatives.
Requirements
One of the following education/experience combinations is required:
- High school diploma or equivalent and a minimum of 7 years of relevant experience.
- Associate degree in a related field from an accredited college or university and a minimum of 5 years of relevant experience.
- Bachelor degree in a related field from an accredited college or university and a minimum of 3 years of relevant experience.
Skills
- Current/previous administrative experience in a demanding work environment.
- Ability to quickly prioritize tasks and problem solve.
- Critical thinking to help with continuous improvement of processes.
- Proficiency in Microsoft Office suite, Microsoft O365, and SharePoint.
- Excellent written and verbal communication skills, including effective correspondence management.
- Advanced knowledge of PowerPoint and Excel to prepare executive presentations.
- Experience creating and maintaining websites; specifically proficient skills in SharePoint ownership, structure, and permissions management.
- Experience with arranging travel and employee relocation.
- Strong attention to detail.
- Experience in performing budget management and streamlining business processes to enhance office efficiency.
- Demonstrated initiative to work independently.
- Demonstrated successful multitasking and making decisions.
- Demonstrated success working in a collaborative environment.
Benefits
- Health, Dental, Vision & Voluntary Benefits
- Disability, Life & Accident Insurance
- 401(k) Savings program & Capital Accumulation Plan
- Personal & Medical Time Off
- Paid Parental Leave
- Flexible Work Schedules
- Tuition Assistance for Eligible Employees
- Student Debt Benefit
- Personal Time Off Sell Program
- Employee Assistance Program (EAP)
- Wellness Program
Pay
Pay Range $57,500.00 - $88,000.00 annually
We should not include Schedule. Check for any duplicated lines: we removed "Looking for a lifetime career? Apply today!" etc. Also removed "Visit us online to view all NNL benefits!" etc. Also removed legal boilerplate. We kept all substantive info: culture, role description, responsibilities, requirements, skills, benefits, pay. Check if any other substantive content: "The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP)..." That's boilerplate about employer; could be considered legal/background; but it's substantive about employer? Might be considered boilerplate but it's not navigation/legal/EEO; it's about the employer. However instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This is legal description of contractor; might be considered legal boilerplate. Safer to remove. Also the sentences about facilities, history, dedication, etc. Could be considered "About the organization" but we already have About the role; we could include some of that in About the role? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep the description of NNL's mission, history, etc. However we already have a paragraph about culture and mission; we could expand About the role to include more about NNL's purpose and history. Let's incorporate that. We have: "Working at the Naval Nuclear Laboratory we foster pride..." plus later: "The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel." That's substantive about the organization; we should keep it. It's not boilerplate; it's description. So we can add to About the role paragraph. Thus About the role will have multiple paragraphs? We can combine into onewith multiple sentences. Let's craft:
About the role
Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration. Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and training the Sailors who operate those reactors in the U.S. Navy's submarines and aircraft carrier Fleets. The Naval Nuclear Laboratory (NNL) is looking for a proactive Business Administrator (Specialist) to support the Reactor Plant Contractors' Office (RPCO) at Newport News Shipbuilding. This role offers unique growth and leadership opportunities, serving as the on site representative for the NNL in coordinating Security, Facilities, and Safety activities. The Naval Nuclear Laboratory is operated for the U.S. Department of Energy (DOE) by Fluor Marine Propulsion, LLC (FMP), a wholly owned subsidiary of Fluor Corporation. Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. FMP employees also have an established presence at numerous shipyards and vendor locations. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets. The Naval Nuclear Laboratory is a national asset solely dedicated to the Naval Nuclear Propulsion Program. We rely on the dedication and innovation of our nearly 8000 engineers, scientists, technicians, and support personnel.
That covers a lot. Now ensure we didn't include any boilerplate like "