Business Analyst - T-45 program Kingsville, TX

Major Job Activities

• Prepares and submits proposals for over and above contract line items.
• Requests funding authorization from the ACO to perform Over & Above and Premium work when required.
• Monitor, evaluate, analyze and control all business financials, code invoices for payment, request and manage charge numbers as needed for the site.
• Projects and tracks monthly and annual costs to budget.
• Serves as a point of contact with government representatives regarding funding and the approval of invoices and incentive payments.
• Run labor reports in SAP, verify time logged on Maintenance Action Forms (MAFs) as verified in NALCOMIS, initiate labor corrections, and prepare backup documentation for billing documents.
• Serves as the point of contact on all financial related matters for the site.
• Provides timely and accurate execution of billing documents.
• May assist company headquarters with the preparation of monthly Contract Funds Status Report for each contract fiscal year, and notification to the government of current or projected shortfalls or excesses.
• Reviews incoming and outgoing official contract correspondence for cost impact.
• Issues goods received reports and approves invoices for payment upon completion.
• Maintains local petty cash fund and travelers checks in accordance with Company policies and procedures.
• Prepare monthly replenishment report.
• Approves requests for uniform reimbursements, safety glasses and safety boots, travel claims, and purchases of all indirect supplies.
• Complies with the Program Management Office's reporting requirements.
• Maintains close liaison with the Site Manager on matters affecting site financial status and personnel.
• Covers telephone/intranet service requests.
• Reviews and approves monthly service.
• Enforces all Company and Government regulations to ensure safety, security and preservation of Government and Company-owned equipment.
• Become knowledgeable of the billing process and be responsible for the daily and monthly tracking of billable man-hours on the Work Authorization (WAR) Report.
• Exhibits positive courteous behavior with customers, businesses, and coworkers.
• Performs other reasonably related incidental duties when directed within the job classification.

Qualifications

• Education / Certifications: Bachelor’s Degree preferred or equivalent experience in Business Administration, Accounting, or other related field, two (2) years' experience in government contracting.
• Must be proficient in computerized spreadsheet application and word processing.
• Must meet any other qualification standards imposed by the government contract not covered by this agreement.
• Prioritizes and organizes multiple tasks simultaneously.
• Working knowledge of Company organization and policies.
• SAP knowledge (or other ERP) system experience.
• Working knowledge of Collective Bargaining and the National Labor Relations Act.
• Working knowledge of the Service Contract Act.
• Experience: Bachelor’s Degree in a related field and 2 years professional experience OR education/experience equivalent.
• Inputting and updating data in SAP or other MS Suite.
• Maintaining accurate program records and files.
• Leveraging templates for efficient project tracking and reporting.
• Performing programmatic analysis, research, and data gathering as needed to meet ad hoc requests.
• Compiling and preparing findings and reports as needed.
• Helping to establish or monitor milestones, progress, issues and problems, and remedial plans and actions in coordination with the program leadership team as appropriate.