Bureau of Environmental Remediation KORA Coordinator

About the Position

This is a full-time, unclassified position with the Kansas Department of Health and Environment (KDHE), Bureau of Environmental Remediation. The work schedule is Monday-Friday, 8am-5pm with flexible schedules available. The position is eligible for benefits and veterans' preference.

Position Summary

Serve as the primary contact for all Kansas Open Records Act (KORA) requests for Bureau of Environmental Remediation information. Respond to requestors, track requests on spreadsheet, work with Bureau staff to ensure all requests are filled in a timely manner according to Bureau KORA Guidance. Help research requests when program staff do not have time.

Additionally, administer, develop, implement, and coordinate purchase orders, vouchers, bills and other information for various programs in order to approve requested merchandise and services in accordance with guidelines concerning appropriation limits, federal law, statutory requirements on state fee funds and policies set forth by Accounting Services. Oversee bureau invoice payments based on approved purchase requests, determine availability of funds from appropriate funding sources, assist bureau fiscal officer and Program management in preparation of the annual budget and related reports, and coordinate with others within BER for shared funding resources and grant tracking requirements.

Responsibilities

• Coordinate processing of large-scale external vendor scanning projects: log each accordion file to be scanned, prepare files for transport and label boxes according to log for vendor to pick up, verify all returned files were returned and electronic copy matches hard copies processed, save and link scanned electronic documents into the Perceptive Content system and return files to the file room
• Scan and link material requested through KORA into the electronic Perceptive Content file system, save as PDFs, label and sort into electronic file folders, send to requestor, organize all hard-copy documents and return them to the file room
• Oversee, order and track IT purchase orders
• Oversee the stock and ordering of office supplies
• Administer a bureau inventory system including designing and maintaining records database, overseeing checkout of equipment, overseeing office equipment maintenance, space layout, and reference material maintenance
• Coordinate the disposal of surplus equipment through proper State procedures

Qualifications

• High School diploma or GED
• Valid Driver's License (required to maintain when operating state, private, or rental vehicles for the benefit of the State)
• Six months of experience in planning, implementing, and monitoring activities and financial accounting relevant to the agency's programs (education may be substituted for experience as determined relevant by the agency)
• Must obtain a valid Kansas Tax Clearance Certificate within ten (10) days of job offer

Preferred Qualifications

• Business or Accounting degree preferred
• Proficiency with Word, Excel, PowerPoint, Access
• Proofreading, editing, and attention to detail
• Image scanning and paper/electronic filing knowledge
• Positive interpersonal skills and ability to communicate and coordinate with others
• Experience maintaining and updating information in a database system

Pay

$19.35-$20.79 per hour (salary can vary depending upon education, experience, or qualifications)

Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick and vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Schedule

Monday-Friday, 8am-5pm with flexible schedules available