Building Services - Facilities Manager

About the role

The Facilities Manager will be responsible for developing and implementing comprehensive preventive maintenance programs, coordinating building repairs and service contracts, managing facility-related projects, monitoring building systems, and ensuring City facilities are maintained to high standards of safety, functionality, appearance, and reliability. This position works closely with other city departments, contractors, vendors, inspectors, and other stakeholders to ensure municipal facilities meet the operational needs of the City and the community. The Facilities Manager works under the specific supervision of the Public Works Director or designee and will be the direct supervisor of janitorial staff.

Responsibilities

• Manage the day-to-day maintenance and operation of City-owned buildings, facilities, and associated systems.
• Develop, implement, and maintain a comprehensive preventive and predictive maintenance program for City facilities.
• Inspect buildings and facilities regularly to identify maintenance needs, safety concerns, deterioration, and opportunities for improvement.
• Coordinate and prioritize routine, preventive, and emergency maintenance activities.
• Supervise, assign, and evaluate the work of facilities maintenance personnel and contractors, as applicable.
• Coordinate HVAC, electrical, plumbing, roofing, structural, mechanical, fire protection, security, access control, and other building-system maintenance.
• Develop scopes of work and obtain estimates for repairs, maintenance, renovations, and facility improvements.
• Coordinate outside contractors, service providers, engineers, architects, and consultants.
• Monitor contractor performance and verify that work is completed according to specifications, schedules, and applicable City requirements.
• Maintain accurate records of inspections, repairs, preventive maintenance, warranties, equipment, service contracts, and facility conditions.
• Develop and maintain facility asset inventories and long-term maintenance schedules.
• Assist with the development and administration of annual operating and capital improvement budgets related to City facilities.
• Prepare recommendations regarding facility repairs, replacement of equipment, renovations, and capital improvements.
• Assist with the planning and management of facility construction and renovation projects from initial concept through completion.
• Coordinate with the City Engineer and Public Works staff on facility-related construction and infrastructure projects.
• Ensure facilities are maintained in compliance with applicable building, fire, electrical, mechanical, accessibility, environmental, occupational safety, and other regulations.
• Coordinate required inspections, testing, certifications, and permitting activities.
• Assist with emergency preparedness, building emergencies, severe weather response, and continuity-of-operations planning.
• Respond to facility emergencies and coordinate appropriate corrective action.
• Monitor energy and utility usage and identify opportunities to