Budget & Scheduler Coordinator - (Administrative Analyst/Specialist Exempt I, Range II) - Campus Rec/Student Engagement

Position Summary

The Facility & Scheduling Coordinator serves in the new, state-of-the-art Mashouf Wellness Center (MWC) and its Annex, coordinating operations and scheduling for event and recreation spaces. They also oversee budget activity, manage accounts payable, and serve as a liaison between the student engagement unit and procurement office.

Department Engagement Unit

• Oversee building systems and facilities management
• Coordinate communication with the Procurement Department
• Serve as the liaison between the student engagement unit and Accounts Payable
• Participate in department-wide initiatives

Facility Operations & Scheduling

• Manage building systems and security systems
• Ensure proper risk management and safety protocols
• Use Event Management System software for scheduling spaces
• Resolve conflicts and provide support for event set-up

Budget & Procurement

• Prepare and monitor annual budget
• Support the department with requisitions and payments
• Create requisitions for departmental purchases
• Track and maintain purchase orders and payments

Environmental/Physical/Special

• Work in an office setting with variable nights, weekends, and holidays
• Use computers and communication tools for extended periods
• Interact with a diverse population

Pre-Employment Requirements

• Background check
• Eligibility to work in the United States