BUDGET & FINANCE DEPARTMENT - BUDGET ANALYST, SENIOR

About the role

The Budget Analyst, Senior is responsible for performing advanced level administrative staff work required to support the activities and operations of the Budget and Fiscal Policy Department. This position is distinguished from the Budget Analyst, Intermediate classification by greater work complexity, broader work activities, and some lead work authority.

Responsibilities

• Supervises department staff as needed, including assigning and reviewing work, training employees, contributing to performance evaluations, and making recommendations regarding hiring, disciplinary actions, and terminations.
• Researches and gathers materials to conduct special studies regarding department projects.
• Organizes and maintains various administrative, reference, and follow up files.
• Gathers, organizes, and summarizes information for budget and special projects.
• Prepares various routine and complex reports, tables, graphs and statistical summaries.
• Maintains and updates budget and project statuses, ensuring all parties are informed on all matters.
• Establishes and maintains working relationships with county officials, department heads, elected officials, and others.
• Participates in the development of performance measures and procedures, and master plans with both short- and long-term goals and objectives.
• Provides quality service and work product as part of the overall departmental and County-wide strategic direction.
• Participates in the evaluation and design of workflow, processes, various operations systems, etc., among various departments.
• Analyzes and interprets financial data, identifies problem areas, and recommends actions to solve problems.
• Prepares, analyzes, and maintains staffing reports, capital project reports, and other comparative reporting.
• Prepares and analyzes the County budget, including meeting with and compiling budget information from departments, creating, modifying, and updating new calculation scenarios, gathering and reviewing performance measurement data, and making future year recommendations.
• Participates in the preparation of the Government Finance Officer Association (GFOA) Budget Package, including applying new guidelines, compiling, researching, and analyzing projects related to the departmental goals, objectives, measures, strategic plans, strategic maps, and mission statement.
• Creates and maintains positive working relationships with all levels of County directors, managers, and employees.
• Acts as a representative for executive management and serves as a liaison to other professional organizations and governmental entities.
• Maintains awareness of local and County-wide issues and potential regulations, and works to foster a positive relationship between the County, federal, state, and local offices.
• May be assigned project management responsibilities on an occasional basis for certain functions, units, or programs.
• Compiles and analyzes data, produces information, and interprets results.
• Develops reports, special documents, publications, and presentations as needed.
• Completes special projects as assigned, working on a wide variety of financial, administrative, professional, management, and community issues and problems of medium to high complexity.
• Identifies resource needs, formulates and develops needs assessment with appropriate management staff.
• Participates in the development of organizational policies and procedures for Commissioners Court consideration and approval, and makes recommendations for change and improvements to existing policies and procedures.
• Provides information to potential consultants, contractors, developers, legal counsel, and other external entities as warranted.
• Prepares and completes required contract information, documents, drafts, and amendments, and enters information into software system, and prepares correspondence for approval.
• Prepares analytical and statistical reports on activities and operations assigned to.
• Develops standardized forms for the collection and distribution of department information and/or other documents.
• Attends and participates in professional group meetings and stays abreast of new trends and innovations in the field of performance-based budgeting and budget guidelines.
• Ensures completion of projects on time and within budget.
• As directed, publishes relevant information in compliance with statutes, codes, and policies and procedures.
• Performs trend analysis, complies, and analyzes information from data, logs, tables, etc., to compose complex reports.
• Develops organizational improvement strategy, direction, advice, and counsel to the Commissioners Court, Department Heads, Elected Officials, supervisors, and employees.
• Analyzes, designs, and assists with the development of organizational and individual programs and processes that result in an effective and efficient workforce, increased revenues, reduction in expenditures, and/or improved operations.
• Performs budget administration, prepares budget amendments, reviews and updates budget summaries and synopsis, and prints and reviews the final copy.
• Creates and submits reports as required by State and Federal agencies.
• Investigates and makes recommendations for addressing operational issues of medium to high complexity and/or sensitivity.
• Provides guidance to County personnel regarding the budget process and ensures compliance.
• Develops various financial and budgetary statements/reports and provides regular quarterly (monthly if warranted) reports to Commissioners Court, County Administrator, and/or the Public.
• Serves in an administrative capacity within the department, meets with management staff to identify and resolve problems.
• Attends and participates in meetings, training, and information sessions.
• Stays abreast of new trends and innovations in the field.

Qualifications

• Bachelor's degree in Business Administration in Accounting, or closely related field from an accredited college or university.
• Five (5) years of public sector related, management level experience in an administrator, financial, analytical, or consulting role in a large multi-functional organization.
• One (1) year of developmental supervisory or lead experience.
• Valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.