Budget and Performance Management Coordinator (Financial Specialist III)

About the role

Fairfax County boasts a top-notch school system, safe neighborhoods, thousands of acres of parkland, and bustling town centers. County government sits at the heart of this dynamic community of almost 1.2 million residents and seeks employees eager to bring their energy, enthusiasm and skills to serve Fairfax residents and to shape the county's future. Land Development Services (LDS) is the steward of the county's land development and building construction codes and regulations, and its staff members embrace their essential role as "first preventers."

Under the general direction of the Land Development Services (LDS) Finance Branch Manager, this position manages the budget development process; performs advanced professional fiscal work, responsible for performance, analysis, and review of budget and fiscal management work for agency to ensure all operations are within budget; works with senior managers to develop and understand their budgets; and manages the framework for performance management for the Land Development Services agency.

Responsibilities

• Manages the budget development process
• Performs advanced professional fiscal work, responsible for performance, analysis, and review of budget and fiscal management work for agency
• Works with senior managers to develop and understand their budgets
• Manages the framework for performance management for the Land Development Services agency
• Assists the LDS Finance Branch Manager and Director of LDS at meetings and presentations to Industry, Department of Management and Budget (DMB) and Board of Supervisors (BOS) relating to the LDS budget and performance indicators
• Manages and oversees the ongoing reconciliation of all financial accounts, accounts payable procedures and work product
• Assists agency staff with preparing for procurements by assisting with scopes of work, technical specifications and timelines for an approved purchase order
• Is responsible for recruitment, onboarding, offboarding, supervision, professional development, and performance of financial teams
• Assist with oversight analysis, management, and development of LDS revenue
• Conducts financial analysis and develops projections for short term and long-term forecasting of revenue & expenditure
• Provides regular financial projection updates to Finance Manager
• Oversees the ongoing reconciliations of all accounts, the LDS bank account and the cashier's office and revenue team
• Oversees deposits all funds collected in a timely manner and in accordance with state, county code and local policy
• Serves as the agency point of contact for revenue & expenditure related issues and makes recommendations concerning complex financial activity
• Coordinates with agency Proffer team to ensure financial processing of proffers, bonds and agreements, and escrows
• Works on financial projects upon request
• Coordinates with division managers and program managers on review of fee schedule
• Makes recommendations on modifications as necessary to improve service to customers
• Monitors and evaluates internal controls, identifies any weaknesses, and recommends new controls and procedures
• Complies with county, agency, and job specific training, including but limited to Emergency Management and Safety related courses
• Provides exceptional customer support for services performed by the Department of Land Development Services and ensures compliance with applicable codes, regulations, and standards related to various activities within the agency's scope

Requirements

• Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field
• Three years of professional-level experience in finance, business administration, budgeting, or contract management, a master's degree in a related field or CPA may substitute for 1 year of experience
• Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems
• Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records
• Ability to effectively supervise and coordinate the activities of staff
• Ability to develop and implement fiscal policies and procedures

Qualifications

• Experience with effectively facilitating meetings, training staff, and working independently
• Advanced proficiency using MS Office Suite applications, SAP or similar Enterprise Resource Planning (ERP) financial system
• Experience downloading and analyzing data from SAP (ERP)
• Experience with Virginia local governmental accounting and budget processes
• Experience within local or state government
• Experience in procurement and team management
• Knowledge of SAP budget, procurement and finance modules
• Excellent communication skills
• Ability to work with minimum direct supervision and successfully navigate managing staff
• Experience with identifying and determining appropriate methods for gathering data and determining how that data can be useful in managing organizational performance

Skills

• Ability to lift up to 25 lbs
• Ability to walk, negotiate or traverse property sites that may be undergoing construction or having terrain that is not level
• Ability to operate keyboard driven equipment, phone and retrieve documents from file cabinets