Budget Analyst 3

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Budget Analyst 3 to join the IVRS Finance Division in Des Moines, IA.

About the Role

Prepare state, federal, and internal reports on a monthly, quarterly, or annual basis for all Division programs, including:

• Rehabilitation Service Administration (RSA) and Social Security Administration (SSA) federal financial reports
• IVRS Monthly Financial Status Reports by Federal Fiscal Year (FFY)
• Division Generally Accepted Accounting Principles (GAAP) Report for use in statewide Annual Comprehensive Financial Reports (ACFR)
• State Indirect Cost Allocation to General Fund (annual)
• State Quarterly Targeted Small Business Report

Compile, verify, and reconcile information to division accounting records, identifying and correcting discrepancies. Research, analyze, and implement modifications or changes to reporting regulations, guidelines, or formats to maintain compliance with federal and state guidelines and grant parameters. Recommend necessary changes in division policy, procedures, or budgets to division management based on updates.

Collaborate in the development of the state budget with division administrator, deputy division administrator, CFO, administrative services financial supervisor, and Rehabilitation Services Bureau (RSB) management staff. Request budgeting information from office supervisors and incorporate their requests into the overall division budget for the State Fiscal Year. Recommend approval, denial, or alternatives to office supervisor requests to division leadership.

Serve as division lead on changes to Iowa Advantage Budget format and instruct Budget Analyst 2 on the use of the Iowa Advantage Budget application. Collaborate with the administrative services financial supervisor to develop the federal fiscal year budget for the IVRS Monthly Financial Status Report (FSR) based on analysis of past spending and current funding levels. Lead monthly budget review meetings to discuss FSR updates and their impact on program delivery, staffing, funding, and external customers, recommending changes for proper cash flow and compliance with grant requirements.

In collaboration with Disability Determination Services (DDS) Division Administrator and medical and administrative services bureau chief, develop the DDS spending plan (budget) based on instructions and guidelines from the SSA Regional Office. Provide current projections for personnel costs, indirect costs, and ongoing operational costs for inclusion in the plan. Monitor the plan monthly and recommend budgeting strategy changes based on funding and spending levels.

Update the division accounting structure for each new state and federal fiscal year to ensure all reporting requirements are met. Update accounting structure codes as needed for additional revenue or expenditure categories. Calculate and update salary and benefit cost projections for all division employees on a State Fiscal Year and Federal Fiscal Year basis.

Collaborate with the administrative services financial supervisor and Planning and Development Team (PDT) Resource Manager to maintain and update the division sustainability model. Serve as leader of the division Contract Oversight and Review Experts Team (CORE), setting agendas, leading meetings, providing consultation and guidance using OMB circulars and federal/state contracting guidelines, and facilitating updates to the division contracting guide.

Analyze budgets monthly to compare actual expenditures for the federal fiscal year when preparing the IVRS Financial Status Report. Recommend changes to budgets or department spending priorities at monthly meetings. Analyze state fiscal year budgets quarterly to compare actual expenditures to budgeted amounts and adjust budget categories based on available funds. Analyze information by both state and federal fiscal years used in the sustainability model to maximize the use of federal funds, state appropriations, and non-cash match.

Analyze the DDS spending plan monthly to compare actual expenditures and recommend budget adjustments or changes in spending priorities. Monitor and analyze the DDS-DHS contract to ensure adequate funding and correct percentage-based expenditures. Annually evaluate IVRS’s ability to earn and use federal funds for Basic Support and Supported Employment programs, making recommendations to division leadership regarding re-allotment requests.

Other duties as assigned.

About the Agency

Iowa Vocational Rehabilitation Services (IVRS) operates within Iowa Workforce Development (IWD) and is dedicated to helping individuals with disabilities achieve independence through employment. IWD is a statewide agency focused on connecting job seekers with opportunities and supporting employers in building strong, skilled workforces. Through Iowa WORKS centers and partner offices across the state, IWD delivers demand-driven workforce services that strengthen Iowa’s economy and communities.

Responsibilities

• Prepare and reconcile state, federal, and internal financial reports for division programs.
• Ensure compliance with federal and state reporting regulations and grant parameters.
• Collaborate in the development of state and federal fiscal year budgets.
• Lead budget review meetings and recommend changes for compliance and cash flow.
• Develop and monitor the DDS spending plan in collaboration with relevant stakeholders.
• Update division accounting structures and cost projections for new fiscal years.
• Maintain and update the division sustainability model.
• Serve as leader of the Contract Oversight and Review Experts Team (CORE).
• Analyze budgets monthly and quarterly, recommending adjustments as needed.
• Evaluate and recommend changes for federal fund re-allotment requests.

Requirements

Applicants must meet at least one of the following minimum requirements to qualify:

• Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and three years of full-time work experience in professional-level budget analysis or fiscal management.
• Three years of full-time work experience in professional-level budget analysis or fiscal management, and a total of four years of combined education and/or full-time experience (thirty semester hours of accredited college or university coursework in accounting, finance, or business administration equals one year of full-time experience).
• Graduation from an accredited college or university with a master's degree in business administration or public administration, and two years of full-time work experience in professional-level budget analysis or fiscal management, and a total of four years of combined education and/or full-time experience (twenty-four semester hours of accredited college or university coursework in accounting, finance, or business administration equals one year of full-time experience).
• Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

Benefits

• Health, Dental, and Vision Insurance
• Generous Paid Time Off: vacation, sick leave (no accrual cap), and nine paid holidays
• IPERS Retirement Plan plus optional deferred compensation savings
• Flexible Spending Accounts for medical and dependent care
• Life Insurance & Long-Term Disability Coverage
• Employee Assistance & Discount Programs
• Professional development and career growth opportunities

Pay

Starting wage: $30.57/hour ($2,445.60 bi-weekly, $63,585.60 annually).

Schedule

Full-time | Monday – Friday | 8:00 AM – 4:30 PM. Hybrid telework and alternate schedules available after six months of employment and training.

Location: 1000 E Grand Ave., Des Moines, IA.