Broker Sales Assistant

About the role

Moffitt Services is a Texas-based fuel and lubricants distributor committed to providing quality fuels, lubricants, and superior service to customers operating heavy equipment, generators, automotive and truck fleets, and more. We offer ultra-low sulfur diesel for on-road and off-road use, biodiesel, Diesel Exhaust Fluid (DEF), gasoline, ethanol, E85, and kerosene, as well as a full line of quality lubricants.

Responsibilities

• Provide day-to-day administrative support to the broker sales team, including order scheduling, daily order delivery confirmation, email management, customer communications, and after-hours support.
• Discover and identify additional sales opportunities from incoming leads.
• Assist in the timely preparation, processing, and tracking of quotes, contracts, purchase orders, and delivery confirmations.
• Update CRM with account activity, pricing updates, and contract terms for existing accounts and new business.
• Support billing, invoicing, reconciliation efforts, purchase orders, etc.
• Facilitate new vendor set-ups and prepare all documents associated with new business activity, including credit applications.
• Support storm work as requested.
• Maintain a positive working relationship with team members and management in a team environment.
• Support resolution of any customer issues/concerns in a Win/Win fashion.

Requirements

• High school diploma or equivalent (GED) required; additional education or training a plus.
• Must be friendly, clear-speaking, and able to work with patience and courtesy in customer relations.
• Computer efficiency including CRM, Microsoft Office, Excel, and QuickBooks.
• Ability to work independently without direct supervision.
• Strong communication abilities and ability to interface with supervisors, managers, and all departments including sales, operations, logistics, and accounting.
• Detail-oriented with excellent organizational and multitasking skills.
• Must possess a sense of urgency and a team-first mentality.
• Ability to thrive in a fast-paced environment.

Schedule

This position is on-site Monday through Friday, with some on-call responsibilities during nights and weekends.

Benefits

• Competitive insurance rates through medical, dental, and vision plans.
• 401(k)-match program.