Brand Media Coordinator

Position Summary The Brand Media Coordinator is a key role working to support the in-house Media team. Positioned within a fast-paced environment that requires the candidate to be a self-starter, ability to multi-task, detail oriented, sense of urgency, highly numerate and have the skill set to work collaboratively both internally and externally with prestige customers and media outlets. Essential Functions Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Weekly reporting from PowerBIProvide Marketing team with tracking reports to track ROI on promosCapture media buys into database to create insertion ordersAssist with tracking and managing all budget files with the Brand and Media teamsSend insertion and broadcast orders to vendors/stationsWork with parent companies on monthly media reimbursements and reconciliationsKeep track of all billing and responsible for providing accounting with monthly billingKeep track that all invoices are accounted for on a monthly basisTrack and check media invoices and address billing discrepancies with media vendors and approve vendor invoices in databaseWork with accounting department to confirm receipt of all invoices and reconcile invoices when necessaryTraffic media materials (TV, Radio, Print, and Outdoor) to media outletsMonthly media auditsManage all coupon requests for the whole company and all invoices associated with those ordersAssist with Ticketing tracking as needed Assist with updating recap decks as programs are developed and after they conclude.Maintains confidentiality of financial information, customer information and other sensitive and confidential information. Works assigned schedule, exhibits regular and predictable attendance and works outside of normal schedule as required to meet workload demands. Performs other related duties as required. Position Qualifications SKILLS & ABILITIES Highly numerate with strong attention to detailSelf-starter, self-motivated, can deliver to tight deadlinesAn understanding of the finance process and billing process.Extremely competent in Microsoft Office applications, strong Excel and PowerPoint Experience in Access and Power BI a plus.Personable and confidentMedia experience preferred Education Bachelor's Degree or equivalent work experience required Experience Previous media experience preferred Computer Skills Strong skills with Microsoft Office Suite (i.e. Excel, Access, PowerPoint). Certifications & Licenses Other Requirements: Knowledge of: Microsoft Office Suite including Access, Excel, and PowerPoint. Skill: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; prioritize; be detail oriented; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; read and understand sales and financial reports; adapt to change; problem solve; operate a computer, copier, printer; read and write. Other functions, skills and abilities may also apply.