Bookstore Accountant

Job Summary

The CU Book Store in Boulder invites applications for the Book Store Accountant position. This accounting department supports the Book Store, Testing and Assessment Center, and Imaging Services. Key responsibilities include executing journal entries, reconciling accounts, preparing financial reports, and managing contracts.

Responsibilities

• Execute journal entry corrections, accruals, and speedtype transfers for month-end and fiscal year-end close processes.
• Perform monthly balance sheet reconciliations and ensure the integrity of PeopleSoft account activity through thorough transaction analysis, reconciliation, and necessary adjustments.
• Reconcile PeopleSoft accounting to NetSuite accounting on a timely basis.
• Prepare, reconcile, analyze, and interpret monthly operating comparisons to support Book Store management, including the preparation of retail inventory adjustments as required.
• Evaluate report data to detect irregular transactional activities, investigate underlying causes, and present findings to management.
• Leverage multiple accounting and reporting systems, along with advanced Microsoft Excel functions, to accurately reconcile accounting records.
• Serve as a primary point of contact for internal and external auditors by preparing schedules, reconciliations, and supporting documentation; responding to audit requests and follow-up questions; and coordinating testing for cash balances, cash receipts, inventory observation/counts, and other accounting functions to ensure timely and accurate audit completion.
• Prepare regular financial and operational reports for internal department use and provide information to other campus departments, as needed.
• Prepare timely and reliable reports to advise management of current and projected financial condition. Work closely with the Campus Controllers Office to prepare, file, and remit sales tax payments to the State, County, and other applicable jurisdictions; maintain supporting documentation and ensure timely compliance.
• Evaluate report data to detect irregular transactional activities, investigate underlying causes, and present findings to management.
• Work with collection agency to submit new collection data and reconcile the payment receipts and statements.
• Provide ad hoc reporting and analysis as requested by management that will clarify the financial impacts of complex operating issues.
• Maintain organized, audit-ready documentation and support compliance reviews by providing requested reports, transaction support, and explanations in accordance with applicable policies and procedures.
• Prepare reporting and analysis as required. Accurately enter contract and payment information into NetSuite, for transactions initiated and processed through Marketplace.
• Support the department’s annual budget by analyzing revenues and expenditures to provide guidance for establishing appropriate budgets. Prepare analyses of cost center budgets about changes in the charge rates and increases/decreases in general fund dollars to support operations.
• Present results of budget analyses to CUBS Assistant Directors and Director. Work with the Assistant Director of Finance and Budget, Director and CUBS managers to improve the budget process.
• Schedule, supervise, lead, evaluate, and monitor student employees whose responsibilities may include accounts receivable, accounts payable, inventory maintenance, revenue accounting, and cash maintenance in compliance with the rules, regulations, and principles mentioned above to properly record accounting transactions of the Book Store and TAC.
• Oversee the completion of assigned accounting transactions and entries.
• Train, coach, and cross-train students and other assigned staff in proper accounting and internal control procedures to properly analyze, classify, record, report, and interpret the accounting activity of the Book Store.
• Develop and maintain procedures Develop and maintain Book Store and TAC. Accounting departmental procedures for each position to use as training and evaluation tools.
• Develop and maintain the Book Store cash handling procedure for accounting and cashiers.
• Participate in the planning and execution of all annual physical inventory counts.
• Refine, update, and modify existing Book Store accounting processes and procedures to ensure accurate and reliable financial records which comply with GAAP, NACUBO and State and University rules and regulations.
• Aid in the preparation of yearly NACS, yearly survey of Book Store Operations for NACS and other associations, financial surveys.
• Purchase goods for assigned units by creating and monitoring purchase orders.
• Assist in completing daily accounting duties on a needed basis.

What You Should Know

A hybrid work schedule is offered. The salary range is $67,600 to $80,000 annually. Benefits include medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be impactful. Be Boulder.

What We Require

• Graduated from an accredited university with a bachelor’s degree in accounting or finance AND three years of experience in accounting, account examination or verification, budgeting or fiscal work.
• Or Graduated from an accredited college with an associate’s degree in accounting or finance and 5 years of experience in accounting with four years of accounting experience in accounting, account examination or verification, budgeting or fiscal work.
• Or Certified Public Accountant with two year of accounting experience.

What We Would Like You To Have

• Master’s degree from an accredited college or university with a major in Accounting or Finance.
• Demonstrated knowledge of GAAP, university or state financial and fiscal rules.
• Experience and knowledge of governmental or higher education accounting procedures.
• Experience working in a college or university book store.
• Experience with PeopleSoft, NetSuite and QuickBooks.
• Experience with retail accounting.
• Moderate Excel skills.

Special Instructions To Apply

To apply, please submit the following materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time. Please apply by July 14, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation.