Bookkeeping and Administrative Coordinator

About the role

Mechollage is a veteran-owned, locally owned HVAC and Electrical services company serving the Virginia Beach area. The company is expanding and is seeking a dependable and organized Bookkeeping and Administrative Coordinator to support its day-to-day operations.

Responsibilities

• Manage bookkeeping activities, including accounts payable, accounts receivable, and vendor payments
• Process customer payments, prepare deposits, and assist with account reconciliation
• Handle invoicing for service work, installations, and time & material projects
• Support payroll processing, timekeeping, and payroll record management
• Maintain accurate job files, billing records, and operational reports
• Absorb customer account setup, financing paperwork, and collections follow-up
• Cook up onboarding paperwork, scheduling, and system setup for new technicians
• Maintain organized digital and physical filing systems
• Support office operations, correspondence, and administrative tasks as needed
• Help with fleet administration, including vehicle maintenance schedules, inspections, registrations, and records
• Help improve processes and keep day-to-day operations running smoothly

Requirements

• QuickBooks proficiency required
• Previous bookkeeping, office administration, or business operations experience preferred
• Strong organizational skills and attention to detail
• Comfortable managing multiple priorities and deadlines
• Enjoys working with numbers, systems, and data
• Strong computer skills and ability to learn new software
• Professional communication and customer service skills
• Ability to work independently and take initiative
• High school diploma or GED required; additional experience or education a plus