Bookkeeper & Office Operations - Admin

About The Role

We are looking for a strong bookkeeper and office operations professional who can help improve the company, not just enter numbers. This role is ideal for someone who is QuickBooks-certified, highly organized, detail-oriented, and comfortable working inside a fast-moving sod, stone, and landscape supply business. This is not a basic front desk or receptionist position. We need someone who can take ownership of the books, improve office systems, help clean up processes, and give management better visibility into the financial health of the company.

What This Person Will Do

• Manage day-to-day bookkeeping in QuickBooks, including invoices, sales receipts, payments, deposits, bills, vendor records, reconciliations, and customer balances.
• Help ensure the company's financial records are accurate, current, and useful for decision-making.
• Support the office by improving order flow, organizing customer and vendor information, helping with quotes and invoices, and ensuring clear communication between the office, yard, drivers, sales, and management.
• Spot problems, recommend better processes, and help the business operate with more structure and accountability.

Customer And Office Support

• Answer phones, assist walk-in customers, help with basic questions about sod, stone, materials, pickup, delivery, quotes, and orders.
• Maintain customer information accurately.
• Improve communication between the office, yard, drivers, sales, and management to prevent order and payment issues.

Ideal Candidate

• Strong QuickBooks experience.
• QuickBooks certification strongly preferred.
• Small business bookkeeping experience.
• Strong attention to detail.
• Reliable attendance and professional communication.
• Ability to work on-site in Sunnyvale, Texas.

Required Qualifications

• Strong QuickBooks experience.
• QuickBooks certification strongly preferred.
• Small business bookkeeping experience.
• Strong attention to detail.
• Reliable attendance and professional communication.
• Ability to work on-site in Sunnyvale, Texas.

Preferred Experience

• Experience in retail, construction, landscaping, building materials, agriculture, service businesses, inventory, job costing, delivery orders, or point-of-sale systems.
• Conversational Spanish is a plus, but not required.

First 90-Day Priorities

• Help clean up QuickBooks.
• Improve invoice and payment accuracy.
• Reconcile accounts.
• Organize customer and vendor records.
• Help management better understand sales, receivables, expenses, and cash flow.
• Improve communication between the office, yard, drivers, sales team, and management.

Compensation

Compensation will be based on experience, QuickBooks certification, and the ability to improve the company’s bookkeeping and office systems. Bonus opportunities may be available for successful cleanup projects, improved reporting, improved collections, and measurable office process improvements.

Why This Role Matters

This role matters because accurate books and organized office systems help the entire company perform better. We need someone who can help us know our numbers, support customers, improve daily operations, and build a stronger, more professional business.

About Tony Miller Properties

Tony Miller Properties is a collection of small business servicing the health, wellness, safety and aerospace industries.