Bookkeeper- Little Flower School

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese.
• Ensures that accounting procedures as established by the Archdiocese Business Office are followed.
• Maintains financial records according to required retention schedules.
• Prepares ASB and General fund annual budget for principal approval; prepares General Fund budget status reports for staff.
• Prepares purchase orders online and obtains approval signatures.
• Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment.
• Communicates with vendors concerning purchase orders; processes invoices for payment.
• May prepare annual building supply order; takes inventory, compiles and submits order; verifies shipments, checks in, distributes order, and stocks work room.
• Monitors Budget to actual performance.

Accounting/Bookkeeping Functions

• Receipts payments for various activities and class fees using ParishSoft and Paylocity. Prepares deposit slips and takes deposit to bank; prepares transmittal reports for verification of deposits. Collects NSF checks.
• Prepares change boxes for student and special activities and accounts for monies.
• Writes checks and maintains a checking account; reconciles account with bank statement; submits documentation for reimbursement.
• Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department.
• Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports. Maintain records on computer.
• Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed.
• Responds to inquiries concerning ASB and other account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports.

Human Resources Duties

• Prepares, reviews, and submits bi-weekly in a timely and accurate manner.
• Responsible for providing Principal appropriate time report and payroll registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Covers for other office personnel as needed.
• Provides back-up support to other office personnel as necessary.

Other Requirements

• Assists other office personnel in completing duties as needed.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors, making announcements over the intercom system and other related duties as assigned.
• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in fast-paced environment.
• Always maintain confidentiality.

Minimum Qualifications

• Bachelor's Degree in accounting and/or 3-5 years previous accounting experience.
• Knowledge of General Accepted Accounting Principles (GAAP)
• Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll and bank/benefit reconciliations.
• Ability to compute rate, ration and percent and draw & interpret graphs.
• Proven experience with accounting software
• Intermediate level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications

• Experience with ParishSoft, Paylocity, FACTS
• Bilingual (English/Spanish)