Bookkeeper II

At DGR Systems, we connect companies to the right solutions and enable them to gain the most value from their investments. We hire great people to ensure our clients receive qualified expertise, a can-do attitude, and experience-based strategic insights. We build trust by acting as a partner who accelerates success, not by passing clients off to junior teams after contracts are signed.

About the role

DGR Systems designs, builds, and delivers technology for organizations that depend on it working reliably. This role owns the transactional accounting that underpins every project—from purchase orders and distributor invoices to drop-shipped deliveries, client billing, and vendor settlements. You will run the full transaction cycle end-to-end, reporting to our Director of Finance, Risk & Compliance and collaborating closely with a Staff Accountant. This position is central to the growth and structure of our expanding finance team.

Why this isn’t a standard bookkeeping job

A single client engagement here can involve multiple layers: purchase orders to distributors, goods shipped directly to client sites, partial deliveries with backorders, vendor credits issued weeks later, separate freight billing, multi-state sales tax, and milestone-based service invoicing. Matching all of this correctly requires more than accuracy—it demands the ability to recognize what *should* be there and identify when it’s missing. This role is designed for that level of ownership and insight.

Responsibilities

Purchasing & Payables

• Purchase order entry and maintenance, including partial shipments and backorders against a single order
• Three-way match across purchase order, vendor invoice, and receipt, including drop-shipped goods that never reach a DGR facility
• Distributor statement reconciliation and dispute resolution
• Vendor credits, return authorizations, price protection, and restocking adjustments
• Freight capture and allocation
• Vendor records and payment run preparation

Billing & Receivables

• Client invoicing against purchase orders, including milestone and progress billing on services
• Deal-specific pricing applied correctly (no defaulting to list)
• Sales tax applied by shipment destination and registered jurisdiction
• Cash application against remittance advice, including short-pays, deductions, and unapplied cash
• Receivables aging and collections correspondence
• Deferred revenue scheduling on subscription and maintenance renewals

You will also maintain and improve desk documentation for your work, treating it as part of the job—not an afterthought.

How we work

• Cycle-driven, not deadline-driven: The record stays current; no reconstructing before close.
• Rules are written: Decisions about when to hold a document for review vs. when to post and flag are documented. No “best guess” work.
• Exceptions are the job: Routine transactions create space to identify the one invoice out of two hundred that’s wrong—this is the highest-value work you’ll do each week.
• Traceable work: Every entry must tie to evidence someone else can follow without asking you. This standard protects our business.

Requirements

• Full-cycle accounts payable or accounts receivable ownership in a business that moves physical goods against purchase orders
• Three-way match experience (purchase order, invoice, receipt), including resolving discrepancies when they don’t align
• Discipline to work to a cycle and stay current (no batching)
• A concrete example of a discrepancy you found, what prompted you to look, and what you did about it
• The habit of leaving work that others can follow without needing to ask you for clarification

Nice-to-haves

• Experience in distribution, wholesale, resale, or contracting where drop-ship, partial shipments, and vendor credits are routine
• Reconciliation of distributor or supplier statements and familiarity with their portals
• Handling sales tax across multiple states
• Experience with deferred revenue or subscription billing
• Participation in an accounting system conversion

We’ll teach you

• Our systems, tooling, and chart of accounts
• How OEM and partner programs work
• The IT product and services landscape (if you’re coming from another industry)

Who this isn’t for

• If exceptions feel like obstacles rather than the core of the work, this role is structured differently than you might expect.
• If you prefer to post something and move on rather than stop to ask questions, this will be a difficult fit. Asking is the expected behavior here.
• If reconciling discrepancies means forcing a tie rather than investigating, we’re not a match. No deadline justifies that approach here.
• If you want a role where the work is repetitive and no one asks you to improve it, this role will challenge you to grow.

Pay

Base salary range: $58,000 – $72,000 per year

Schedule

Hybrid – Office Anchored

Benefits

DGR Systems offers a robust company benefits package designed to support employees and their families, including:

• Competitive health and welfare benefits
• Paid time off
• Retirement savings support
• Other company-sponsored programs